DCT Recruitment Ltd are looking for a permanent administrative assistant to join our forever growing client. The company specializes in completing Building Surveys, knowledge in this area would be beneficial.
As part of the administrative team you will be the ‘front face’ of the business to most of the clients and customers. You will be responsible for the efficient and smooth implementation of company policies and procedures, from taking initial instructions to final report production. You will also act as a first point of contact between surveyors and management.
Main Purpose: To undertake administration duties within the office environment. The co-ordination of surveyor’s diaries and daily workloads.
Responsible to: Administration Supervisor and Management.
Main Qualities: A positive and driven outlook on your work both as an individual and within a team. Must act at all times with honesty and integrity and have a good understanding of professional, legal and ethical responsibilities. Must be an effective communicator and have an ability to problem solve and to improve the efficiency of individuals across the entire business. Good organisational skills throughout your role. An ability to identify and implement opportunities for the business as a whole. Leading by example and maintaining personal involvement in all daily administration duties.
Main tasks of job:
1.Provide an effective reception and telephone service.
2.Typing/word processing a variety of documents e.g. memos/letters/reports.
3.Maintaining filing system.
4.Dealing with administration email inbox and Surveyors PVQ’s
5.Photocopying, scanning and processing documents and mail as is required.
6.Producing minutes of various meetings to a deadline.
7.Booking instructions maintenance of diaries and compilation of files/site notes.
8.Contribute to the team effort, keeping office tidy and clean.
9.Contributing to all other general office tasks.
10.Liaising with staff, managers and external customers/clients to ensure the above
tasks are completed effectively.
Skills Required
Strong verbal and written communication
Positive attitude
Organised
Team player