Detailed job description and main responsibilities
1. Responsible for ensuring payments are made promptly to the Trusts suppliers, internal and external. With little direct supervision, planning and organising own workload to ensure all financial timetables are met.
2. To provide assistance to the Accounts Payable Manager with the processing of the payment run, to be able to use V look up tables and manipulate the payment data for verification prior to releasing the payment run to suppliers
3. To ensure that new suppliers details are checked and entered onto the efin system following the correct process for approval and verification of bank details.
4. Matching invoices with evidence of receipt using manual and computerised systems.
5. Scanning and templating of all invoices received in a timely and accurate manner.
6. Processing the invoices for payment using either EROS or Finance Process Manager tools.
7. Liaison with suppliers and trust managers to investigate and resolve written and telephone queries, often of a complex and sensitive nature relating to non payment of invoices.
8. Fast and accurate input of information to financial and procurement systems and spreadsheets requiring keyboard work for most of the day.
Other Duties
9. Maintain detailed procedure notes for all aspects of the role.
10. To assist with any improvements and developments within the department.
11. Acquire a working knowledge of all systems and procedures within the department to enable cross cover of other roles.
12. Any other duties appropriate to the grade as requested by your manager.
Person specification
Qualifications
Essential criteria
* 5 GCSE Grade C or over, including English and Mathematics (or equivalent)
* AAT Level 3 or accounting NVQ 4 or equivalent knowledge acquired through experience
* MS Office/Windows
* Detailed knowledge of Financial Accounts procedures
Desirable criteria
* Evidence of knowledge of finance issues probably derived from working in a financial environment
* Experience of NHS VAT legislation
* Education to A level standard or equivalent
Specific Competencies
Essential criteria
* IT skills, incorporating the input of financial data, creation and manipulation of spreadsheets
* Ability to process large volumes of data input
* Working with spreadsheets and computer systems
Desirable criteria
* Previous accountancy experience having gained knowledge of finance computer systems and finance ledgers
Experience
Essential criteria
* Working with spreadsheets and computer systems
Desirable criteria
* Previous Accountancy Experience
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR - Epic - went live in June and we are already beginning to reap the benefits of this ambitious investment .
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future .
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
* Job Description and PS - Accounts Payable Clerk ( PDF, 176.4 KB )
* Trust Values ( PDF, 577.9 KB )
* Band 4 ( DOCX, 137.1 KB )
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