Improving Together Project Assistant (FT-12 months)(Internal Only)
The post holder will be responsible for supporting the Head of Improvement by:
Organising key workshops for the Improving Together implementation supporting the management and organisation of frontline, directorate and corporate training sessions with multiple stakeholders across the Trust as well as management of the transformation portfolio
Supporting the team as appropriate with small quality improvement projects
Developing and maintaining a list of QI projects happening across the Trust, supporting the monitoring of progress through Care Group Management Boards, Clinical Governance, COEC and Executive Management Committee
Supporting the team with the collation of materials and maintenance of the Improving Together community on the Trust intranet and to be responsible for ensuring content is up to date and appropriate
Supporting the Improving Together Directors to monitor the delivery of the benefits from the Business Case for Continuous Improvement
Main duties of the job
1. To support to the senior members of the Improving Together Team, especially the Head of Improvement in order to help ensure the smooth and efficient organisation and carrying out of their responsibilities
2. To support the team by scheduling training sessions (workshops and coaching) with frontline, directorate and Care Group management teams to implement the Improving Together Management System
3. Maintaining the Trust-wide database of QI projects and implementing a routine rhythm of reporting to the Trust committees, by scheduling and supporting the drafting of reports on quality improvement activity across the Trust for the Directors.
4. Responsible for the collation of materials, upload and monitoring of content to the Improving Together hub on the Trust intranet
5. Working with communications and the Improving Together team to agree standardised communications
6. Responsibility for raising purchase orders on the procurement system in accordance with the Trust's Standing Financial Orders
7. Ensure Optimise/rota system is kept updated for all staff members in the Improvement and Transformation teams and published in time for payroll
About us
The Strategy, Improvement and Partnerships Directorate is a team with a passion for innovation, curiosity, creativity and turning ambition into practical delivery.
It is a supportive team who are keen on constantly learning and developing and supporting each other.
We are looking for candidates who can provide enthusiasm to drive clinically-led quality improvement and transformation.
The Team can be flexible with working patterns and supports some home working.
However, please be aware there is a requirement for the post-holder to spend at least 60% of their time on-site at the RBFT in order to attend face-to-face meetings/ training sessions and build relationships across the Trust.
Job responsibilities
Delivering and accountable for managing and delivering specified pieces of project work as part of the management team on:
- Improving the service provided by the Improving Together team
- Maintaining project plans and ensuring deadlines are met
- Responsible for assessment and management of project risks and defined problems
- Responsible for developing project control and reporting procedures
- Undertaking status review meetings among key stakeholders and team members
- Create communication plans ensure that appropriate information is exchanged among key stakeholders and other project teams internal and external
Person Specification
Education/Qualifications and Training
* Degree level or equivalent knowledge and skills gained through any combination of alternative study, employment or voluntary work
Experience
* Experience of contributing to the effectiveness of a team
* Experience of coordinating multidisciplinary meetings with senior stakeholders
* Experience of monitoring multiple projects and ensuring appropriate governance
* Experience of working in a complex organisational environment
Skills, Knowledge & Attributes
* High level of organisation skills, both of self and team
* Competent in all aspects of Microsoft Office
* Ability to gather, analyse, interpret and present data
* Able to work flexibly and to manage a team with flexible work patterns
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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