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Celestar Corporation has been issued an IMMEDIATE Task Order to provide support to the Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL). As a result, we’re looking for a Management Analyst who will be seated in Washington, DC. If interested and qualified, we welcome you to post for this challenging opportunity.
SECURITY CLEARANCE: A Secret security clearance is required for the position; however, the Contractor may begin work with an interim Secret clearance.
PERIOD OF PERFORMANCE: The period of performance for this order will be one (01) year from the date of award with the option to exercise four (04) one-year option periods, subject to performance, need, and funding.
GENERAL DESCRIPTION
The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world. INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.
POSITION DESCRIPTION
The Management Analyst will provide programmatic, contractual, logistical, and administrative support to the INL/AP Budget and program teams. In particular, the Analyst will advise on the management of programs; draft briefing materials, factsheets, and reports for INL/AP management; provide advice on monitoring and evaluation methods and best practices; research and present ideas for new programming initiatives; and assist with coordination of program activities with INL’s section in Embassy Kabul and Embassy Islamabad and with implementers. The Analyst will assist the Budget Team with budget policy, analysis and processes, and contracts. The Analyst will organize and attend meetings, assist with staffing issues, and provide other general administrative and programmatic support.
LEVEL OF EFFORT
Hours for this full-time position will be the core hours of the Department of State, Washington, DC, INL/AP Program Office: Monday through Friday, 40.00 hours per week, 8.00 hours per day.
POSITION LOCATION
The physical work location is located at INL/AP’s office: SA-1 – Columbia Plaza (2401 E Street NW, Washington, DC 20037).
TRAVEL
Domestic and international travel may be required for this position and will be done at the behest of the Office Director or Deputy Director or Budget and Logistics Team Lead, and with the prior authorization of the INL Contracting Officer (CO).
TRAINING
This BPA Call provides for mandatory training for DOS-specific equipment, systems, and processes, which shall be completed promptly and in accordance with Department policy.
DUTIES AND RESPONSIBILITIES
1. Aides management with the monitoring of executed Contracting tasks.
2. Assists in analyzing and improving knowledge of management processes and procedures.
3. Researches and uses government and private sector best practices to measure and improve customer service, approval workflows, and processing timelines.
4. Provides feedback to management on best practices for data input, document standardization, organization, and storage; identify recurring issues that should be addressed by management.
5. Assists in coordinating the interpretation and adaptation of available guidelines/SOPs to specific work-related issues; aid in analyzing the issues and make recommendations for changes and improvements.
6. Assists in developing SOPs for areas identified as a potential risk or vulnerability to the INL’s management control structure.
7. Assists subject matter experts with the development of training modules for INL sponsored training workshops and distance learning courses based on policies and procedures.
8. Develops and maintains strong relationships through excellent customer service skills, project management knowledge, and a related understanding of the program office needs and mandates.
9. Works closely with INL program office staff and managers, as well as the stakeholders at US embassies overseas and other US federal agencies to provide support on implementing agreements policy and procedures.
10. Assists in the coordination with counterparts at the U.S. Embassy in Afghanistan and Pakistan, INL Resource Management, and Charleston Financial Center to advise in determining funding and coordinating and developing budgets and foreign assistance programs in the region.
11. Drafts and coordinates for higher level review bilateral letters of agreement with host governments.
12. Drafts contractual statements of work to meet U.S. foreign policy, supports the interagency, and works with procurement and budgetary offices to ensure funding is secured.
13. Works with program officers and the procurement division as an analyst to formulate budgets, inter-agency agreements, evaluate statements of work, develop/track program metrics of effectiveness, and monitor budgetary obligations and disbursements.
14. Assists in programmatic budget execution ensuring that public information, demand reduction, sustainable development, counternarcotic, law enforcement, and rule of law programs in Afghanistan and Pakistan are appropriately funded for the implementation of U.S. policy, goals, and objectives.
15. Drafts and coordinates congressional notifications for budgeting priorities.
16. Implements budget protocols that institute a strong knowledge about programs and policies related to narcotics, justice, and corrections and their impact on the geographic, economic, and political development in the Afghanistan-Pakistan region.
17. Coordinates information collection, analysis, and data-sharing with the Embassy-based program officers, INL implementing partners, and the interagency as required.
18. Attends and provides guidance in budgetary and programmatic discussions/ meetings with Bureau leadership and other senior managers and interagency partners.
19. Drafts and coordinates the preparation of programmatic and budgetary justifications and responses to Congressional, OMB, Department, Bureau and Embassy offices.
20. Provides guidance in the formulation and management of human resources and staffing patterns.
21. Assists with monitoring and evaluation (M&E) projects.
22. Supports the field and Washington human resources/staffing requirements.
23. Assists in the preparation of background materials and reports used by INL.
24. Provides general administrative and programmatic support to the INL/AP program team.
25. Coordinates with the Charleston Post Support Unit on financial reporting to ensure proper financial management for INL/Kabul.
26. Coordinates the tracking and reporting of financial data.
27. Provides analyst support to the Office Director, Deputy Director, Budget Team Coordinator, Embassy Islamabad, and Embassy Kabul.
28. Serves as the back-up to the Budget Team Coordinator on all aviation and budget related issues.
MINIMUM QUALIFICATIONS
1. U.S. Citizen or legal U.S. resident.
2. A Bachelor’s degree from an accredited institution.
3. Zero to two years’ experience in relevant field.
4. Demonstrated knowledge of Federal regulations in regard to area of specific need.
5. Proficient in Microsoft Office Suite.
6. Demonstrated experience facilitating organizational change.
PREFERRED QUALIFICATIONS
1. Previous international affairs or INL experience.
2. Demonstrated ability to communicate effectively both orally and in writing.
3. Demonstrated ability to establish and maintain effective relationships.
4. Demonstrated ability to provide excellent customer service.
5. Demonstrated skill and ability in time management.
Join a Veteran-Owned Company that values its employees!
Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.
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