Head Hunted Recruitment are extremely proud to be working exclusively with a well-established and highly reputable care provider who specialise in offering first class services to their clients and their families, The team are looking for a dedicated and highly motivated individual to take on the role of Finance and Office Administrator.
This pivotal role combines finance, administrative, accounting, and customer service responsibilities. The successful Finance and Office Administrator will be working within a busy office environment and be required to work accurately on all internal finance tasks including payroll, client invoicing, liaising with third party service providers and any accounts related queries raised by the internal team.
The Finance and Office Administrator will be expected to help document and maintain the business finance procedures, updating and implementing them wherever necessary and also take ownership of admin tasks to aid the smooth running of a busy office.
We are looking for an individual with experience in a similar role, either within the care sector or a commercial setting. Customer service lies at the core of our operations, requiring a willingness to exceed expectations. We are looking for someone who cares about the people around them and is willing to go the extra mile.
Finance and Office Administrator Responsibilities :
* Accountable for invoicing and payroll administration including entering billing hours and expenses.
* Process invoices and follow up where appropriate with clients and suppliers.
* Responsible for the reconciliation of bank statements and ensuring all calculations and data entries are correct
* Input into process improvements with cost benefit analysis.
* Prepare regular Financial Reports with notes explaining the results including key financial performance indicators
* Respond to finance queries and provide assistance on finance related matters to stakeholders, third parties and clients as needed.
* Assist in preparation and management of Annual Budgets and Monthly Forecasts.
* Prepare Reports of Actual versus Budget (and Forecast) with explanations of reasons for variances.
* Assist in provision of financial data to support key business decisions including client prices, employee pay rates, pricing and contract terms with suppliers.
* Ensure compliance with the companies Equality, Diversity and Equal Opportunities Policy, in respect of employment and service delivery.
* Carry out any other duties deemed necessary for the successful operation of the business.
* Accountable for office risk assessments, safety and maintenance activities
* Manage supplier relationships and assist with resolution of any IT and Telecoms issues
* Maintain business continuity plans and support with testing
* Assist with day-to-day office operations, ensuring a well-organised and professional working environment.
* Assist with GDPR compliance and insurance renewals
* Provide general administrative support to the management team
Finance and Office Administrator Skills Required :
* Finance or Accounting related qualification.
* Proven experience of working in a finance environment.
* Knowledge of financial regulations and accounting processes.
* Experience of an accounting package (e.g. Xero)
* Strong organisational skills with the ability to multitask.
* Strong analytical and report writing skills.
* Self-motivated and able to work flexibly.
* Excellent written and verbal communication skills.
* Keen eye for detail and the ability to work accurately under pressure.
* Strong team player with the confidence to work alone.
Finance and Office Administrator benefits and rewards:
This is a Part-Time permanent position working 4 hours per day ideally 9.00am – 1.00pm Monday – Friday. Some flexibility is available for the right candidate.
£26,000 - £27,300 per annum – pro rata ( £13.33 - £14.00 per hour -) DOE
Employee Assistance Programme
25 days annual leave plus bank holidays
Employee Benefit Scheme
Long Service Recognition
Pension
Company Bonus Scheme
This Finance and Office Administrator vacancy is the perfect opportunity for an experienced candidate with a very good understanding of finance and administration functions to develop their skills in a new and highly rewarding sector.
There is an excellent salary on offer 26K 27.3K pro-rata DOE plus some excellent benefits including a company bonus