An exciting opportunity has arisen for an Assistant to the Director. You will have responsibility for high-level administration and executive support to the Director, taking responsibility for the day-to-day running of the Fundraising Office. This full-time role is based in East Oxford.
Division: PA/Admin
Salary: £28k - 30k per year
Location: Oxford, Oxfordshire, England
Work Type: Permanent
Job: 23346
Assistant to the Director Responsibilities
This Assistant to the Director role will be busy and varied and will include but not be limited to:
* Acting as a trusted point of contact for all internal and external contacts.
* Managing all team administration processes and responding to queries as appropriate.
* Leading on the updating of current office paperwork practices and suggesting technology-based improvements.
* Maintaining order in the office ensuring all filing is managed effectively.
* Researching, coordinating and preparing reports, presentations, and briefing papers for the Appeal Director and other stakeholders as required.
* Assisting with writing any office procedures and setting up new office systems.
* Supporting team meetings and taking minutes.
* Maintaining any departmental spreadsheets.
* Coordinating and managing the charity’s trustee meetings, including preparing agendas, writing minutes, and ensuring business is dealt with in a timely manner.
* Organizing and coordinating all meetings and events.
* Supporting with processing invoices.
* Drafting social media posts and maintaining external communications and newsletters.
Assistant to the Director Experience
To be successful in this role, you will have a great track record of managing administrative processes and experience setting up an office and creating new working practices. You must enjoy working independently with a detail-oriented and positive approach. You must have a proven track record of building strong working relationships, engaging with others for long-term collaboration, and managing various systems and spreadsheets. The ability to draft correspondence and produce well-written reports is very important in this role. Strong organization is required for managing the logistics and administration of the office. You will be a team player with excellent written and verbal communication abilities. You will be self-motivated, organized, and good at time management and relationship building with a good understanding of the educational sector.
Location
Our client is based in East Oxford.
You must have the full right to work in the UK as sponsorship is not available for this position. You must be able to commit to the length of this contract.
How to Apply for this Assistant to the Director role
Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources, and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on Twitter, LinkedIn, and Facebook. For our latest vacancies follow our Jobs on Twitter.
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