Details
Wakefield/Hybrid
Contract
9am - 5.30pm
28 + Stats
15-month maternity contract to start mid/end August 2024
Hybrid – 4 days at home 1 day in the office based centrally in Wakefield.
9am – 5.30pm
Having worked with this client for the last 15 years, they are looking to recruit a strong administrator to cover a maternity leave which is due to begin mid/late August and will continue until October/November 2025.
This is a varied, dynamic role providing support to the Director and supporting the Executive team and colleagues more widely as required – principally in the areas of digital resources, facilities management and HR administration.
Facilities:
* Assist with the set-up of physical resources to support staff working arrangements and be a key point of contact on such matters (e.g. laptops, phones, IT peripherals).
* Assist with management of office accommodation and other facilities.
* Plan organisation-related exercises and events where required.
* Assist with office utilities and other related administration.
* Undertake additional tasks required to support the activity and success of the Solace group.
* Provide an effective, confidential administrative service as necessary in support of the efficient working of the Executive team and organisation.
* Provide support to the Director on Company Secretary duties as necessary including the Board of Directors meetings.
* Format presentations, reports, tenders and general correspondence for commercial activity as required.
* Establish and maintain electronic and paper-based filing systems to support the effective performance of the Executive team and the organisation, utilising the established CRM as the principal database where appropriate.
* Assist with the upkeep of correct data on Salesforce through basic ticket resolution.
* Organise meetings, prepare and circulate agendas and papers and record meeting minutes.
* Work flexibly in support of the operations of the organisation.
* Gain understanding of all aspects of the organisation to be able to accurately prioritise workload and work on own initiative.
* Devise and implement new initiatives to enhance and improve the effectiveness and delivery of services that support achievement of corporate objectives.
* Encourage a culture of communication, trust and team working across the organisation.
* Undertake other roles and responsibilities as directed, to ensure that the business and operational priorities of the organisation are at all times effectively delivered.
* Assist with management and implementation of Health & Safety requirements and related activity.
Administrative support:
HR Administration:
* Assist the director in the provision of a confidential and efficient HR service that supports delivery of organisation objectives and targets.
* Develop and maintain efficient electronic HR systems that effectively support delivery of the role priorities and an effective HR function, including use of the CRM where appropriate.
* Coordinate engagement and induction processes for all new employees, liaising with all relevant colleagues as necessary.
* Source and arrange individual and organisation-wide training courses.
* Coordinate the management and implementation of Health and Safety requirements and related activity.
Other responsibilities:
The person:
* You’ll be able to demonstrate strong administrative skills, supporting a team.
* Possess excellent communication and interpersonal skills and have strong IT skills including Excel, Word and PowerPoint.
This vacancy is being advertised on behalf of Bagnall Hopkins Recruitment who is operating as an employment agency/business.
Both Bagnall Hopkins and our clients promote a policy of equal opportunities.
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