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About the role:
*12 month fixed term contract* This role is primarily focused on providing administrative support to the Property Management team and wider property department.
1. Oversee the asset management policy, ensuring compliance and reporting on non-compliance.
2. Produce Power BI reports for all Property activity, across FM, Construction and Property Management.
3. Maintain numerous spreadsheets keeping the same up to date and resilient to audit. Carry out various procedures/processes on any property changes to ensure the information on the system is being constantly updated.
4. Liaising with the external Rating Consultant regarding assessments, appeals, and business rates queries and advising them of new property acquisitions or disposals.
5. Liaise and assist other departments, including customer services, to answer enquiries and resolve problems.
6. Designated recipient of helpdesk queries from the Commercial Support Team and disseminate incoming queries to surveyors within the property team.
7. Perform a variety of administrative duties including obtaining signatures on legal documents, arranging payments to solicitors and other external consultants, and dealing with the incoming post.
8. Arrange meetings, inspections, booking rooms, attend team meetings, greeting visitors, taking minutes, typing letters and emails, producing spreadsheets, maintaining the filing system, managing property keys held in the office, and data entry tasks.
Who are we looking for?
The opportunity is suitable for an individual with demonstrable experience in property administration, who wants to make the role their own. Previous experience working within a Property Department is required.
1. Knowledge and understanding of basic property terminology.
2. Strong communication skills.
3. Organised and able to work without supervision.
4. Able to prioritise work daily and use initiative.
5. Ability to work within a team environment to achieve department objectives.
6. Excellent computer literacy skills with vast experience of Microsoft Office products (Word, Excel, PowerPoint). Must be able to create spreadsheets in Excel and use formulas including Vlookup and Pivot tables.
7. Knowledge of the organisation’s aims and objectives.
8. Confident and professional telephone manner.
9. Previous office experience is required.
What can we offer you?
Joining us means you will be part of something amazing and it also means you will have access to lots of great benefits including:
1. 60% off Childcare
2. 20% off Food
3. Up to £500 off your next holiday
4. Wagestream - our financial Wellbeing benefit
5. Paid volunteering hours
6. GroceryAid - Colleague Mental Health Support
7. Ethical mobile and broadband deals
8. Annual leave that grows with your career
9. Full training and accredited development programmes
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