Job summary
We are looking to recruit a Receptionist within the Access team at Southport District General Hospital working Monday to Friday.
1x Post will be based at Southport but start at Ormskirk
The post holder will be responsible for the registration of patients, booking patient appointments, general reception duties, and any other administration learning and development opportunities are vast, we consider the department to be an innovative and creative environment.
Previous applicants need not apply.
Main duties of the job
You should have excellent keyboard skills.
Knowledge of the Hospital Patient Administrative System (Careflow) and have some experience working within an office setting.
Good communication and telephone skills and the ability to work independently are also essential,
Interview Date - Thursday 26th September 2024
About us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
1. Rated Outstanding by CQC Inspection August 2018
2. Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
3. National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Job description
Job responsibilities
KEY DUTIES
The post holder will be responsible for:
4. Ensuring that all patients attending for an out-patient clinic will be always managed effectively and accurately and all outcomes are completed daily following the appropriate work instructions.
5. Reconcile clinics within 24 hours ensuring all outstanding actions are completed.
6. Managing permanent and paper light health records. as well as scanning where necessary into the EDMS system following the appropriate work instructions.
7. Preparing patient records for clinic following the appropriate work instructions.
8. Collecting patient records at the end of clinic and communicate with the scanning team following the appropriate work instructions.
9. Checking all new patients overseas status on arrival at clinic.
10. Booking patients into Medway System on arrival at clinic and ensuring all demographic data is checked and updated in notes and on Medway.
11. If patients information changes print new ID labels and ensure any old labels are destroyed confidentially.
12. Rebooking patients into further appointments or onto the relevant review lists.
13. Assist with general administrative tasks including filing, photocopying, opening, and sorting of incoming mail and processing in accordance with departmental procedures.
14. Provide a courteous and efficient telephone service to patients ensuring a timely response to telephone enquiries, escalating when necessary.
15. Resolve issues with patient appointments and escalate as necessary.
16. Accurate recording of information.
17. Training of staff within the boundaries of own skills and knowledge.
18. Take personal responsibility for the quality of work undertaken and to contribute towards service improvements.
19. Follow the approved Standard Operating Procedures used in the Department (work instructions).
20. Use and maintain resources efficiently and effectively.
Person Specification
Education and Qualifictaions
Essential
21. Educated to GCSE level or equivalent experience
22. European Computer Driving Licence (ECDL)
Desirable
23. NVQ 2 in Customer service
Knowledge/Experience
Essential
24. Data entry experience
25. Good knowledge of Administrative Systems
26. Previous reception experience
27. Experience of dealing with customers
28. Experience of dealing with complaints
Desirable
29. Previous NHS experience
30. Knowledge of Medway or other Patient Administrative System
Skills
Essential
31. Standard keyboard skills
32. Ability to move case notes as required
33. Ability to use own initiative when dealing with patient enquiries
34. Good organisational skills
35. Ability to prioritise own workload
36. Ability to recognise and solve problems and identify when further advice is required
37. Excellent interpersonal skills with ability to use tact and diplomacy.
38. Detail oriented and able to meet deadlines
39. Good understanding of confidentiality
40. Good verbal and written communication and telephone skills
Other
Essential
41. Frequent requirement to move patient case notes throughout the day
42. Ability to concentrate when taking patient details at the reception desk or over the phone throughout the day
43. Occasional requirement to deal with distressed patients
44. Use of VDU continuously throughout the course of the shift