Main area: Administrative Services
Grade Band: 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (9.00 to 5.00 Mon - Thur)
Job ref: 436-6835258
Employer: Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type: NHS
Site: Maple Leaf Centre
Town: Marston Green
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 26/01/2025 23:59
Interview date: 06/02/2025
Band 4 Medical Secretary - Solihull ICCR
Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Job overview
An exciting opportunity has arisen for a highly motivated and dedicated individual to work at Lyndon CMHT. The Community Mental Health Team works with some of our most vulnerable people who are experiencing mental health crises and/or have a diagnosis of a severe and enduring mental health condition. The successful applicant will work within a multi-disciplinary team as the medical secretary for a Lyndon CMHT consultant and their clinical team.
Main duties of the job
We are looking for an experienced and confident Medical Secretary to undertake a wide range of administrative and secretarial duties, including audio transcription for clinical letters, reports, case summaries, and other correspondence as required by the consultant and the clinical team. It is essential that applicants can work on their own initiative, demonstrate effective organisational skills, and prioritize workload while processing enquiries in a confidential and timely manner.
Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing, and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive, and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
Detailed job description and main responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work in the United Kingdom (UK)
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
This role is site-based; remote working will not be available.
Person specification
Training & Qualifications
* AMSPAR Diploma or Medical Terminology Qualification
* GCSE English Grade C or equivalent
* RSA III Typing/Word Processing
Knowledge and Experience
* Significant admin/secretarial experience working in a health or equivalent environment
* Significant experience of using Microsoft Office Packages including: Word, PowerPoint, Outlook, Excel, and Publisher
* Knowledge of good practice and systems of work within a secretarial/PA field
* Experience of minute taking
* Experience in working with people who suffer from Mental Health or other related problems
* Experience of dealing with a range of disciplines and agencies
Skills
* Ability to work under pressure, as part of a team or alone, and to prioritize workload
* Excellent written and communication skills
* Reliable and self-motivated
* Adaptability/flexibility and ability to cope with change
Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice, pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process, you may be required to undergo a Disclosure and Barring Service (DBS) check; however, all cases of criminal record history are dealt with on a case-by-case basis.
Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust.
All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your first week with us.
If you are successful at the shortlisting stage of the recruitment process, we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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