Job Specification Job Role: Finance Assistant Location: Head Office Hours: Monday to Friday, 8am to 5pm Start Date: ASAP Duration: Permanent Reporting Too: Emma Young Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public. Skills Required: Ability to work to strict deadlines. Excellent communication and organizational skills. Highly competent in analysis and interpretation of information. Strong interpersonal skills, particularly in developing relationships with internal stakeholders. Diligent and accurate Excel spreadsheet skills basic Job Duties: To assist with areas of finance function and provide support where required. To assist with the management and reconciliation of timesheet process for all engineers. To assist with aspects of accounting for company charges for Oyster Cards, Parking, Dart Charge, Congestion Charge Code and Post Fuel invoices to relevant departments. Expenses forms for employees when needed. Daily Sales Invoices Assist with credit control. Proactively manage the collection of the weekly timesheets and enter information correctly on spreadsheet to ensure correct payment of overtime for salaries. Expense claims weekly, ensuring all have correct receipts and are coded to correct department and nominal codes on sage. Ensure correct coding for contracts for Dart Charge, Congestion Charge, Parking ect and all are completed in the required time. Manage the filing of Purchase Ledger invoices and timesheets. Raise daily sales invoices, ensuring correct information is being processed to send to clients. Any other activities at the direction of the Finance Manager. Health and Safety: As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect. The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.