Employer: Oxford University Hospitals NHS Foundation Trust
Employer type: NHS
Site: Respiratory Outpatients
Town: Headington
Salary: £24,071 - £25,674 pa pro rata
Salary period: Yearly
Closing: 19/11/2024 23:59
Interview date: 25/11/2024
NHS AfC: Band 3
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country, providing a wide range of general and specialist clinical services.
Job overview
We are seeking an organised, self-motivated, and approachable individual to join our friendly team in Respiratory as admin and clerical staff for a busy Outpatient department. The successful candidate will support the administration function of the service, assisting clinicians to deliver high-quality patient care.
You will manage all elements of the patient pathway in line with the Trust’s Elective Access Policy, become familiar with different outpatient pathways, and work within the wider administrative team to contribute to the ongoing development and improvement of the service.
We are looking for someone with good interpersonal skills in oral and written communication, able to communicate professionally across a range of services. Applicants should have a flexible approach to work, be able to work as part of the administrative team, and use their initiative confidently.
Main duties of the job
1. Participate in the Trust and Department’s protocols for appointments booked under the Directly Bookable system and ensure that all referrals are available for clinic.
2. Log onto the Choose and Book national system daily and print off outstanding referrals, ensuring all attached documents are uploaded to patients' records.
3. Distribute all referrals to the appropriate consultant or team member to triage, ensuring all referrals are received back within 24 hours.
4. Update EPR and the E-Referral system as required when referrals are received back, ensuring patients are updated with appointment details.
5. Maintain the E-Referral breach list daily and contact patients within 48 hours with an appointment date and time.
6. Liaise closely with colleagues in all areas of the Patient Appointment Bureau, Clinical and administrative teams to ensure timely actioning of all referrals.
Person specification
* Excellent interpersonal skills
* Ability to work under pressure
* Experience of working with multi-skilled professionals
* Administrative experience
* Previous experience working in a healthcare/NHS setting
* Experience of working with sensitive data in accordance with Data Protection policies
* Competent user of the Electronic Patient Record System (EPR)
COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues, and our patients. While vaccination is not a condition of employment, we encourage our staff to get vaccinated.
Next Steps: Please ensure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks.
No unsolicited recruitment agency telephone calls or emails.
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