Anderson Knight is recruiting a receptionist to join our client's team in Edinburgh on a 6-month fixed term contract. This position is responsible for organising and supporting the Centre Management office efficiently and cost-effectively while providing administrative assistance to the management team.
Salary: £28,000
Office-Based, 6 Months FTC
Working Hours: 37.5Hrs - Monday to Friday 9:00 AM - 5:30 PM
Key Responsibilities:
•Manage and maintain manual and digital data systems, including filing and archiving.
•Provide secretarial support to the Centre Management team, ensuring all documents adhere to company standards for formatting and presentation.
•Oversee orders, payments, and invoicing using the company’s accounting system and Purchase Ordering Management System (POMS), ensuring timely processing.
•Assist the General Manager in monitoring expenditures.
•Implement and manage information systems, including the Centre’s SharePoint site.
•Support the Centre Management team with tenant liaison, record-keeping, and general administration.
•Prepare reports as required.
•Ensure compliance with all Managing Agent quality assurance and health & safety procedures.
•Assist in the administration of promotional events and activities, including tracking payments and sending required correspondence in line with company procedures.
•Handle visitor inquiries and general queries at the Management Suite and Customer Service Desk.
•Administer conference room bookings.
•Perform any other reasonable duties as assigned by the line manager or management team.
Requirements:
•Proficiency in Microsoft Office Suite.
•Familiarity with accounting/financial software.
•Health & safety qualification.
•Experience in accounts, office organisation, and customer service.
•Previous experience with reception, switchboard operation, and cash handling.
•Ability to work both independently and collaboratively within a team.
•Highly organised with excellent time management.
•Strong numerical aptitude and accuracy.
•Positive, outgoing personality with good interpersonal skills.
•Flexible and able to meet strict deadlines.
To apply for this excellent opportunity, please forward your CV in complete confidence.