Job Title: Event Coordinator - Venue Sourcing
Location: Stourbridge
Job Type: Permanent
Reference: 161
The Opportunity
Our client is a global creative communications agency looking for an experienced Venue Sourcing Executive to join our growing Venue Finding team. Based in the West Midlands, you will be sourcing venues for a variety of clients and will thrive in a fast-paced, busy environment. Preferably, you will have a love of venues and all things travel, good knowledge of UK and International venues, strong organisational skills, be capable of working on your own initiative, and be an excellent communicator.
About The Company:
Our client is a full-service, global creative communications agency with employees across London, The Midlands, and Manchester. They specialise in Live and Virtual Events, Communication Campaigns, Strategic Vision Support, bespoke films, and Incentive Travel Programmes. Their focus is on translating your strategy into experiences and communications that excite and engage audiences.
About You:
Our client is seeking an individual who embodies a proactive and detail-oriented approach to event planning and venue finding. The ideal candidate will possess outstanding communication skills, both oral and written, and have a natural ability to build rapport and maintain effective relationships with clients, venues, and colleagues alike.
You should be able to listen intently and understand client requirements, translating them into creative and practical solutions. Your exceptional attention to detail will ensure that all proposals and cost sheets are accurate and comprehensive, showcasing your ability to deliver high-quality work under pressure.
With a background in venue finding, ideally in an agency environment, you'll bring valuable knowledge and experience to the role. Your initiative and autonomy will empower you to take ownership of your responsibilities, while your calm demeanour under pressure will inspire confidence in clients and team members alike.
Key Responsibilities:
* Brief Taking – Understand the client requirements to fulfil the brief. Ability to listen intently to propose suitable venues and destinations to match the brief. Clear verbal and written communication to venues ensuring all aspects of the brief are understood to meet the client requirements. Ensure all briefs are entered onto the systems accurately.
* Venue Finding – Research suitable venues and destinations to fulfil the brief and that work well with the different client brands.
* Meeting Financial Targets - Ensure financial targets are met through maximising and negotiating best commission terms from venues.
* Negotiating - Negotiate with venues to ensure that clients are presented with cost-effective solutions.
* Proposal Writing - Produce creative and accurate proposals within the agreed service levels. Accurate, detailed, and researched information obtained to ensure that the presentation is comprehensive and in line with the brief.
* Client Liaison – Attend client site visits on your own or with senior production staff. Build long-lasting relationships and prepare account plans for 3 main clients each year to grow business. Clear effective verbal and written communication always maintained.
* Venue & Destination Knowledge - Constantly look to expand and enhance knowledge of venues and destinations.
* Time Management - Ability to work with multiple clients and prioritise tasks. Ensure that all tasks are completed according to agreed SLA.
* Process Adherence - Adhere to all ISO 9001 processes that are involved with the project from inception to completion.
* Cost Sheets - Produce accurate cost sheets utilising the organisation template within agreed SLA.
* Venue Liaison - Establish clear and effective lines of communication with venues. Confidently organise and attend venue show rounds and accurately complete organisation site inspection reports.
* Proactive Self and Professional Development
Knowledge/Qualifications:
* Previous venue finding experience, ideally in an agency environment
Skills/Abilities:
* Excellent communication (both oral and written) and excellent interpersonal skills
* Ability to be proactive and use your initiative
* Excellent attention to detail
* Ability to prioritise responsibilities under pressure and deliver to deadlines
* Excellent time management and organisational skills
* Autonomous – taking ownership and responsibility
* Ability to remain calm under pressure
* Flexible – ability to adapt in the moment and responsive to change
* Ability to work in a team
* Please note due to our rural location you must have a full driving licence and have a car
At Disrupt Talent, we believe that diversity drives innovation. We welcome applications from individuals of all backgrounds and experiences. Our recruitment process is designed to be supportive and accessible, so if you need any adjustments or accommodations, don’t hesitate to reach out.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Events Services
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