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Permanent - Full Time
Location: Salford, London, Glasgow, Cardiff or Newcastle
Job Closing Date: 23/02/2025
THE ROLE
Salary range: £33k to £38k
Contract type: Permanent
• An employer pension contribution of up to 10%
• 26 days annual leave (based on full time hours) + bank holidays and the option to buy/sell additional days
• Contributory lifestyle benefit options including discounts at hundreds of retailers, cycle to work scheme, discounted gym memberships and healthcare schemes
• Employee assistance and well-being programmes
• Learning and development tailored to your role – this could include industry recognised qualifications, coaching and mentoring
• An inclusive and diverse environment with opportunities to join staff networks including: Women’s Network, National Disability Networks and many more.
Family friendly flexible working arrangements, such as hybrid working, job sharing, flexi-time and compressed hours can be requested. Minimum of 3 days in office for this role is expected due to the team’s in-office presence.
We welcome candidates from all backgrounds and especially welcome individuals from underrepresented groups.
If you require any reasonable adjustments at any time, please let us know by contacting us on Reasonable.adjustments@bbc.co.uk with the job reference in the subject.
Job Introduction
Depending on which function the role is based within, the Co-ordinator will have different additional skill sets in either: project management, programme management, PMO, or change management.
Key Responsibilities
* Create reference documentation used to manage the project and support preparation of relevant documentation (including finance cases, plans, and procurement documentation).
* Provide a high quality, user-friendly document management system and ensure adherence to it.
* Organise and minute meetings and chase up progress with actions.
* Organise travel arrangements, manage purchase orders and invoices and support the team with procurement activities.
* Develop and maintain a governance calendar that influences project activities.
* Act on occasion as a workstream manager or an assistant project manager on small workstreams / projects, taking responsibility for predefined tasks.
* Support the on-boarding of new project team members and help them to access information and settle in quickly.
* Maintain a communications plan, organise communications activities, and support the project manager in delivering communication initiatives, including assessing impact and value to ensure continuous improvement.
* Support the project manager to build and maintain strong relationships with stakeholders and arrange stakeholder/user engagement events.
* Act as a central point of contact and ensure smooth running of the project.
* Compile ad-hoc reports and presentations for stakeholders as required.
* Maintain and update relevant plans which may include project and resource plans.
* Create and maintain an accessible central repository for risks, issues, assumptions, dependencies (e.g. RAID log), change control, decisions, and lessons learnt.
* Support the project manager by working with the team to identify progress updates and report on project health by monitoring financial information, comparing actual progress against baseline forecasts and identifying corrective actions.
* Understand and consider business compliance issues (e.g. EU Procurement, BBC).
Key Skills
* Excellent time management and organisational skills, with demonstrable experience of working under pressure to tight deadlines and managing a high workload with conflicting priorities.
* Approachable demeanour with excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.
* Strong communication skills (verbal, written and listening): an ability to present information accurately and concisely.
* Able to produce high quality professional presentations.
* Excellent attention to detail and quality and able to ensure documents are consistent in language, terminology and style.
* The ability to translate project/programme/change requirements into clear, understandable language.
* An appreciation of the core concepts and processes required within project management.
* Experience and understanding of effective corporate reporting and good management information.
* Proactive and able to work autonomously or as part of a team to make things happen – turning ideas and strategy into tangible realities and outcomes and processes.
* Flexible approach to work with a focus on delivery to deadlines and high standards.
* Ability to handle highly confidential information with tact and discretion.
* Strong Microsoft Office skills.
* A recognised project management qualification or demonstrable career development activities.
* Has supported a minimum of 2 projects with a duration of +6 months and with a budget of £10k+.
* Proficient in Microsoft Project and Excel.
* Understands data analysis and has experience in manipulating data to make it meaningful for different audiences.
* Experience and understanding of utilising good web-based corporate communications.
* Knowledge of the BBC and/or Media sector and broad understanding of project delivery in a broadcast and online environment.
About the BBC
The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours.
Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.
To find out more about Diversity and Inclusion at the BBC, please click here.
DISCLAIMER
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.
BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.
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