About the Shaw Gibbs Group Shaw Gibbs is a growing top 40 accountancy practice who provide expert solutions for entrepreneurial businesses and private individuals in Central and Southern England. Shaw Gibbs invest in their teams of high-quality specialists who work with the best-in-breed technology to create value for our clients which exceeds expectation. Our culture is very important to us and is based on our company values of expert, respectful, innovative and collaborative. We develop high performing teams diverse in experiences, backgrounds and ideas. As a growing company, there are plenty of opportunities for development and quick progression. Our practice is known for having a friendly and supportive team culture where everyone receives training and development to increase their technical knowledge and their commercial and management skills. We put our people first and are constantly looking for ways to improve our people experience. With respectful as one of our values, we are committed to creating an inclusive culture that respects, values and celebrates cultural and individual differences. We have several offices in Central and Southern England and have ambitious plans to expand our business. To support the organisation’s growth, we have created a new opportunity for a Trainee Talent Acquisition Administrator to join our Oxford HR team. This is a permanent full-time role with hybrid and flexible working options. Reporting to the Group Talent Acquisition Manager, your role will be to provide a proactive, efficient and high quality recruitment admin service. The Role Your key responsibilities will include: Managing the Shaw Gibbs recruitment inbox, responding promptly to queries and escalating emails to the wider Talent Acquisition team for assistance when required. Logically file emails into relevant folder/s, ensuring important communications are easily accessible. Assist in the initial review of candidates’ CVs, asking questions when required and escalating strong candidates to the relevant Talent Acquisition team member. Provide general administrative support across the entire recruitment process, including scheduling and booking Microsoft Teams interviews for both the Talent Acquisition Coordinator and Group Talent Acquisition Manager, as well as creating interview packs for face-to-face interviews. Liaise with Hiring Managers, Partners, and Office Managers across the Shaw Gibbs Group to schedule interviews, book meeting rooms, and book parking spaces for candidates. Become an expert in our Applicant Tracking System (ATS). Confidently manage the administration side of the applicant lifecycle. Run reports to analyse applicant statistics and provide summaries of these reports to the Group Talent Acquisition Manager on a weekly and monthly basis. Publish and edit job adverts on both external job boards and on the ATS, and create Microsoft Teams posts to inform the wider company about new vacancies. Provide general admin and upkeep for the job boards used by Shaw Gibbs for recruiting (Indeed, ACCA, ICAEW etc.). Assist with facilitating technical assessments for candidates, both face-to-face and remotely. Use Thomas International to send PPA questionnaires to candidates being progressed. Pull and save candidate PPA reports, ensuring they are ready ahead of face-to-face interviews. Manage initial communication with recruitment agencies and candidates via both telephone and email. Scan and save written interview notes into the relevant folders on the recruitment SharePoint drive. Ensure our tracker spreadsheets are maintained and kept up-to-date. Ensure our recruitment systems and files are kept up-to-date, accurate, and compliant with our Data Privacy policy and GDPR. Generating Offer Letters and Contracts of Employment for hires across the Shaw Gibbs Group. You will also have the opportunity to attend careers fairs alongside the Talent Acquisition Coordinator, representing Shaw Gibbs to potential trainee applicants at both local Sixth Forms and Universities. What We Can Offer You Future study support to allow you to complete the L2 Certificate in Recruitment Resourcing (CertRR) Hybrid working following successful completion of your probationary period (three days in the office and two days at home) Flexible working (flexing your hours around the core working hours of 10am to 4pm) Joining a fast growing company with exciting growth plans ahead Plenty of opportunity to increase your technical knowledge and skills A varied role within a talented and experienced team ERIC internal recognition awards – monthly recognition awards that celebrate those who champion the Shaw Gibbs values Regular employee events including a company-wide summer party A competitive benefits package including: A 25 day core holiday allowance plus other holiday-related benefits, such as: Holiday trading (the ability to buy or sell up to 5 days holiday per year), flexible bank holidays (the ability to flex your bank holidays to a day that suits you best) and additional holiday with service A dedicated “Wellbeing Day” – an additional day off per year to focus on your wellbeing Employee Assistant Programme (EAP) which includes access to 24/7 online GP consultations, 2 nd medical opinions, online counselling, and mental health first aiders present in every office Health Cash Plan – money back on routine health appointments Pension Salary Sacrifice Scheme Cycle to Work Scheme Client and employee referral bonuses Death in Service Life Assurance Bus pass discounts and loans Gym membership discounts About You An ideal candidate will be someone who is seeking an entry-level recruitment admin opportunity. You might also be someone with an admin background keen to make the move into internal talent acquisition. We are also looking for the following: A minimum of 3 A-levels at grades A to C (or equivalent). A university degree with a 2:1 or above is desired but is not essential. A strong aptitude for IT – confident with Excel and able to pick up new tech quickly. Super organised, able to juggle multiple tasks simultaneously. Able to prioritise workload effectively and work in a flexible manner. A proactive individual who doesn’t need to be micro-managed. High attention to detail and accuracy. Strong communication skills, both written and verbal. Enjoys a fast paced work environment. A self-starter with a with a high level of resilience. Demonstrates a strong team spirit but also very effective working independently. A positive “can do” attitude with a strong desire to learn and develop. Confidentiality is paramount in recruitment so you will need to be tactful and have a discreet manner. Relevant work experience would be great, but is not essential. A full UK driving licence is desirable, but is not essential. How to Apply To apply for this vacancy, please click on the ‘Apply for this job’ button at the bottom of the page. About us Shaw Gibbs is an inclusive employer and we are committed to providing equal opportunities to all candidates by ensuring a comfortable and accessible interview experience. We understand that some individuals may have specific needs or require accommodation/adjustments during the recruitment process. If you require any adjustments to ensure your recruitment experience with Shaw Gibbs is as inclusive and accessible as possible, please let us know at your earliest convenience via email. We believe that diversity makes Shaw Gibbs a stronger firm and we look to employ people with different ideas, styles and skillsets. This diversity stimulates a rich, creative environment – one in which our people develop, and our clients enjoy enduring results. We’re committed to recruiting, promoting and rewarding our people solely based on their ability to contribute to Shaw Gibbs’ goals, without regard to their sex, gender, race, disability, religion, national origin, ethnicity, sexual orientation, age or marital status.