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Job Summary
Administration Band 4 Permanent Hours Part time - 30 hours per week (Monday to Friday working if possible) Job ref 327-25-189 Employer Gloucestershire Health and Care NHS Foundation Trust Employer type NHS Site Edward Jenner Court Town Brockworth Salary £26,530 - £29,114 Per annum Salary period Yearly Closing 16/03/2025 23:59
Job Overview
An exciting opportunity has arisen to join the Patient Safety Team. Our department is looking to recruit an exceptional candidate on a permanent basis, as an Administrator. The position will provide efficient secretarial and administrative support to the Trust's Patient Safety Team, Patient Safety Incident Response Framework (PSIRF), Clinical Incidents, and secretarial support to the Patient Safety Team.
You will be highly motivated with excellent communication skills and have an ability to work under pressure and a willingness to learn and develop within the role. The role is diverse, with each day bringing new challenges. You should be reliable, flexible, self-motivated and have the ability to problem solve. A proactive "can do" attitude is required as well as a commitment to high quality work. You will need to be an excellent team player, highly organised, have excellent verbal, written and IT skills and be able to remain calm under pressure. An ability to work independently is required, effectively prioritising and managing a varied workload and adapting to service needs where necessary.
Main duties of the job
1. Take accurate minutes at patient safety meetings including those supporting the PSIRF process, the content of which may include information that is distressing or disturbing (support is available).
2. To support the process of responding to Central Alerting System (CAS) alerts.
3. Maintain efficient electronic filing systems, ensuring strict confidentiality of patient and colleague identifiable information.
4. Assist in the organisation of meetings and conferences, including arranging venues and hospitality, some of which may occasionally be outside of standard working hours, together with ensuring the appropriate documentation and resources are available.
5. To use Datix, the Trust's incident reporting system, to update the progress of incident management, including investigations.
6. Generate reports using Microsoft Excel using data extracted from Datix.
7. Undertake any other appropriate duties as may be delegated from time to time.
Person specification
Educational
Essential criteria
* NVQ Level 3 in administration or equivalent experience
* GCSE or equivalent in English Language and Maths
* European Computer Driving Licence (ECDL) or equivalent
Previous Experience
Essential criteria
* Proven experience of working unsupervised in a busy administrative office environment
* Ability to take accurate minutes of high level meetings
Desirable criteria
* Experience in information analysis and provision of statistical reports
When joining us, as well as becoming part of a team that makes a difference, we also offer:
* Free car parking at many of our sites
* 27 days leave plus bank holidays, increasing up to 33 days with long service
* A broad range of training and development opportunities, including apprenticeships up to Level 7 qualification.
* A multi-professional preceptorship programme for all Newly Qualified Nurses, Nursing Associates, Internationally Educated Practitioners, Allied Health Professionals and Return to Practice Practitioners.
* Generous NHS pension and enhanced pay if you work unsocial hours
* Flexible, family friendly and agile working opportunities
* Recognition and long service awards
* Fast Track physiotherapy
* Our Wellbeing line
* Access to discounts and salary sacrifice schemes; including Cycle to Work, Car scheme and discounts on travel, leisure and retailers.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date. Good luck with your application.
For more information please see the attached.
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