Main area 205045 Carlisle Network ICC Grade NHS AfC: Band 2 Contract Permanent Hours
* Full time
* Part time
37.5 hours per week (Monday-Friday working) Job ref 262-A-24-6742883
Employer North Cumbria Integrated Care NHS Foundation Trust Employer type NHS Site Hilltop Heights, or Eden Street Medical Practice Town London Road Salary £23,615 per annum pro rata Salary period Yearly Closing 03/12/2024 23:59
ICC Hub Admin Assistant (Carlisle)
NHS AfC: Band 2
Job overview
As ICC Administrative Assistant you will provide clerical support to the ICC Teams, working with other administrators and health and social care professionals to develop the ethos of multi-disciplinary, integrated care and seamless services ensuring that patient care is delivered to the highest possible standard.
You will be predominately based at Hilltop Heights but there is also an expectation to be based at Carlisle Medical Practice- North Carlisle on occasions.
You need to have clear organisation skills to help with the ICC Therapy equipment administration, and fleet vehicle administration to support the wider ICC team alongside the day-to-day admin roles.
Main duties of the job
As an Administrator, working with a level of supervision, you will maintain administrative systems and records to enable the teams to deliver effective community services and ensure that the office environment is safe, appropriately maintained, and equipped.
* Provide administrative support service including;
* Deal with queries via telephone, relaying any relevant messages when required.
o Process inbound and outbound mail
o Filing, storage, tracking and archiving of patient records using Trac-It and PODFATHER.
o Ordering stock and maintaining stock control
o Word processing
o Laminating
o Photocopying/scanning
o Minute taking
o Create and maintain reports, spreadsheets and correspondence using a variety of computer packages including Word, Excel and Outlook.
o Produce letters
o Order equipment on behalf of clinical staff
Working for our organisation
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:
* Being a clinically led organisation
* Quality and safety at the heart of our Trust
* A positive patient experience every time
* A great place to work
* Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
* Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
* If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
* Junk Mail is checked regularly
Disclosure and Barring Service:
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction.
Person specification
Qualifications
* GCSE English and Maths or equivalent
* Willingness to undertake NVQ level 2 Business Administration
* NVQ 2 in Business Administration/ Customer Service
* ECDL or equivalent
Knowledge and Experience
* Able to demonstrate working knowledge of Microsoft Outlook and Microsoft Office components.
* Basic experience of working in an office environment.
* Understanding of need for confidentiality
Skills and Aptitude
* Good organisational skills
* Good verbal and written communication skills
* IT skills including word processing, spreadsheets, data capture and processing.
* Desk top publishing
Personal Attributes
* Self motivated and able to work both independently and as part of a team
* Ability to stay calm when under pressure
* Responsible and caring attitude with a calm and patient manner
* Able to switch tasks regularly throughout the day
Other requirements
* Ability to be adaptable and flexible and work with different teams or from different locations if required to provide holiday/sickness/vacancy cover.
* The ability to travel independently
#J-18808-Ljbffr