Job summary To provide an efficient and responsive administrative service to the Senior Leadership Team, within the Nursing and Patient Experience Directorate. To provide comprehensive executive administrative support to the Chief of Allied Health Professionals, the Chief of Mental Health, the Health Inequalities Lead and the Head of Patient Experience. Main duties of the job The core duties of the role are to support the Directorate Senior Leadership Team in the delivery of the following tasks including but are not limited: To provide comprehensive executive administrative support to Directorate Senior Leadership Team. To provide administrative support to Directorate operational and governance meetings. To support and ensure the efficient and professional running of the N&PE Executive office and other areas of the Directorate as required. Support maintaining an appropriate electronic and physical filing systems for the Directorate. About us GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination. We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed. We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT community members. We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion. We have active and Executive supported BAME, LGBT and Allies, Disability and Long-Term Health Conditions and Women's staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee. Date posted 05 November 2024 Pay scheme Agenda for change Band Band 4 Salary £31,944 to £34,937 a year per annum Contract Permanent Working pattern Full-time Reference number 271-NPE-6736746 Job locations Great Ormond Street Hospital for Children NHS Foundation Trust Great Ormond Street London WC1N 3JH Job description Job responsibilities The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below. Job description Job responsibilities The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below. Person Specification GOSH Culture and Values Essential Our Always values Understanding of Diversity and Inclusion challenges in the workplace Academic/Professional qualification/Training Essential Competent in all aspects of Microsoft Office Desirable Knowledge and skills to degree level or equivalent Continuing Professional Development Experience/Knowledge Essential Extensive experience in an administrative or secretarial setting Structure and prioritise own workload to help ensure that the Senior EA's priorities and deadlines are achieved Develop personal performance based on an accurate understanding of existing levels of skills and knowledge Able to react immediately to complex events and be decisive whilst under pressure Able to operate and maintain administration processes and systems to support the Senior EA Develop and maintain relationships that facilitate the achievement of the Senior EA's priorities and objectives Taking and transcribing formal minutes from Directorate level meetings Desirable Ability to gather, analyse and interpret data and information from both electronic and paper-based sources Previous experience of working in an NHS environment Skills/Abilities Essential Able to manage time critical and sensitive projects from initiation to completion. Able to manage time critical and sensitive projects from initiation to completion Advanced keyboard skills, for audio typing and data input Desirable Previous experience of working in an NHS environment Knowledge of the NHS and its relationships with partner organisations Knowledge of the NHS and its relationships with partner organisations Personal Attributes Essential Advanced keyboard skills, for audio typing and data input Calm under pressure Advanced keyboard skills, for audio typing and data input Excellent written and verbal communication skills Excellent time keeping skills Person Specification GOSH Culture and Values Essential Our Always values Understanding of Diversity and Inclusion challenges in the workplace Academic/Professional qualification/Training Essential Competent in all aspects of Microsoft Office Desirable Knowledge and skills to degree level or equivalent Continuing Professional Development Experience/Knowledge Essential Extensive experience in an administrative or secretarial setting Structure and prioritise own workload to help ensure that the Senior EA's priorities and deadlines are achieved Develop personal performance based on an accurate understanding of existing levels of skills and knowledge Able to react immediately to complex events and be decisive whilst under pressure Able to operate and maintain administration processes and systems to support the Senior EA Develop and maintain relationships that facilitate the achievement of the Senior EA's priorities and objectives Taking and transcribing formal minutes from Directorate level meetings Desirable Ability to gather, analyse and interpret data and information from both electronic and paper-based sources Previous experience of working in an NHS environment Skills/Abilities Essential Able to manage time critical and sensitive projects from initiation to completion. Able to manage time critical and sensitive projects from initiation to completion Advanced keyboard skills, for audio typing and data input Desirable Previous experience of working in an NHS environment Knowledge of the NHS and its relationships with partner organisations Knowledge of the NHS and its relationships with partner organisations Personal Attributes Essential Advanced keyboard skills, for audio typing and data input Calm under pressure Advanced keyboard skills, for audio typing and data input Excellent written and verbal communication skills Excellent time keeping skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Great Ormond Street Hospital for Children NHS Foundation Trust Address Great Ormond Street Hospital for Children NHS Foundation Trust Great Ormond Street London WC1N 3JH Employer's website https://www.gosh.nhs.uk/ (Opens in a new tab)