The Assistant Visits Liaison Officer (AVLO) is responsible for supporting the Visits Liaison Officer (VLO) and Deputy VLO (DVLO) in coordinating and delivering 2 Star and above Military and Civilian VIP visits to HMNB Clyde on behalf of the Naval Base Commander Clyde and Commander Submarine Flotilla.
The AVLOs tasks include all the supporting elements required within the final visit programmes constructed. These include but are not exhaustive to conference room reservations, transport bookings, wardroom reservations, refreshments orders, vessel requests and raising VIP Passes for every visit.
The AVLO will maintain the VLO Team Sharepoint Site and associated multi-user email account folders, ensuring they are up to date and raise new folders on Sharepoint, Outlook and Notebook as required.
The AVLO will manage the stock of VIP passes held locally, ensuring they are raised correctly for each visit, liaising with Base Security to activate them, individually name each pass for each VIP attending, account for each pass at the end of the visit and report any losses or defects immediately to the DVLO who will escalate to Base Security. The AVLO will prepare the VIP pass records for inspection every 2 months for the DVLO to audit.
The AVLO will order any equipment, stationery and day to day provisions identified by the DVLO which are needed to ensure the Team remains fully functioning.
The AVLO assumes the role of DVLO in the DVLO’s absence and will have the opportunity to escort/host VIPs.