Executive Assistant - Part Time
Location: Richmond
Salary - £21,000 Pro Rata equivalent
The Advocate Group are partnered with a leading drinks business known for their strong presence and bold marketing! We are supporting this client on a hire for an Executive Assistant to support the Marketing Leadership team and grow within a great business!
Key Responsibilities:
* Provide administrative support to the Marketing Leadership Team.
* Maintain and manage Marketing VP diaries, arranging meetings, booking meeting rooms/software links.
* Coordinate Marketing VP meetings and conferences, including venue/hotel booking, travel, and catering.
* Attend meetings, take minutes, track and maintain action items to closure.
* Create PowerPoint presentations, Word documents, and Excel spreadsheets.
* Prepare and submit multi-currency expense reports.
* Create and manage purchase orders, ensuring payment of invoices with the EMEA finance team.
* Conduct specific projects and research on behalf of the Marketing Team, managing information flow accurately and timely.
* Maintain office systems, data management, and electronic filing as needed.
* Efficiently administer Marketing legal contracts and other documentation.
* Implement new processes and procedures to streamline work.
* Perform other ad hoc duties as required by the Marketing Team, adapting to the evolving needs of the business.
Skills & Experience:
* Team player with the ability to build and maintain strong working relationships with internal and external stakeholders.
* Flexible, 'can-do' attitude with high attention to detail.
* Passionate, intelligent, resilient, and highly motivated.
* Proven experience providing high-level administrative support.
* Intermediate to advanced proficiency in MS Office 365 (PowerPoint, Excel, Word).
* Demonstrated ability to manage and own projects.
* Highly organized and efficient with outstanding time management skills and the ability to prioritize effectively.
* Ability to work well under pressure and meet strict deadlines while remaining calm and professional.
* Maintain confidentiality of company and employee information at all times.
* Comfortable working alongside and communicating with decision-makers at all levels.
* Self-motivated and able to work independently in a dynamic, fast-paced environment.
* Willingness to travel for meetings and events as required.
Please get in touch with Ciara or click “Apply Now” to be considered for this vacancy: Ciara@advocate-group.co.uk
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