We are recruiting for a Catalogue Assistant in the Procurement Service. This is a demanding role within the busy Procurement Service to ensure that procurement contacts, products, prices, suppliers, and related data are accurate and up to date. We are looking for someone who can undertake administrative work that is accurate, timely, and compliant with policies and procedures when updating and maintaining a Catalogue of Products / Suppliers Database / Contracts Databases.
Key Responsibilities:
1. Create, update, and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
2. Update and maintain the products and Contracts Databases information, requisition point data, financial limits, and cost codes in the P2P system to ensure it is kept up to date at all times.
3. Be proficient in Information Technology (IT) by using Microsoft Office software, particularly Word, Excel, Access, PowerPoint, and Outlook, as well as e-finance and catalogue systems, databases, and report writers such as Business Objects and the Procurement Dashboard.
4. Set up new suppliers by requesting data and updating the Suppliers Database. Correctly set up supplier details such as Sales/Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms, etc., onto the correct Sub Ledgers, and maintain amendments on a daily basis.
5. Work with the catalogue providers to update and maintain Products and Contracts to specified time scales, demonstrating the ability to work within timescales and under pressure.
6. Produce regular reports as delegated, running database reports in Excel to cleanse data by identifying duplicate data, data errors, missing data, and reporting on catalogue performance. Run multiple spreadsheets and lookups to compare and retrieve data.
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030). We have four primary goals:
1. High-quality care for all,
2. Being a great place to work,
3. Partnerships for impact, and
4. Research and education excellence.
We will embed health equality in all we do, taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities. Our strategy is underpinned by new values:
1. We are compassionate,
2. We are proud,
3. We are inclusive, and
4. We are one team.
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About The University Hospitals Of Leicester NHS Trust
For further details / informal visits contact:
Name: Nicola Hobbs
Job title: Contract and Supplier Performance Manager
Email address: nicola.hobbs@uhl-tr.nhs.uk
Telephone number: 07875162572
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