92123 - Business Administrator HMP Moorland
Number of jobs available: 1
Detail of reserve list: 12 Months
Region: Yorkshire and the Humber
City/Town: Doncaster
Building/Site: HMYOI MOORLAND DONCASTER, DN7 6BW
Grade: AO
Band: 3
Post Type: Permanent
Working Pattern: Full Time, Part Time, Flexible Working, Other
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
Group Profile Name: Business Administrator
Delivery: The jobs at this level will be task-focused delivering defined activity or services.
Overview: Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work.
Characteristics
Typical tasks associated with this Group Profile include:
1. Organise, produce and maintain accurate records for area of work.
2. Act as contact point for all communications to the team, prioritising and distributing communications to the appropriate person or relevant department in establishment.
3. Complete monitoring returns for area of work.
4. Input requisitions onto the finance database and process requisitions for defined area of work.
5. Co-ordinate any awareness sessions for area of work.
6. Prepare paperwork for checking by manager, conducting initial checks as required.
7. Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
8. Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
9. Collate information relating to relevant Service Delivery Indicators (SDIs).
10. Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points.
Essential Skills/Qualifications/Accreditation/Registration: Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours: Changing and Improving, Communicating and Influencing, Working Together, Managing a Quality Service, Delivering at Pace.
Technical Requirements: N.B these are the technical requirements for the group profile; please check the individual job description relating to this group profile for any job-specific requirements and add if required.
Hours of Work and Allowances: The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.
Working Arrangements & Further Information: The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
Application form stage assessments
Behaviours: Communicating and Influencing - 250 word limit, Working Together - 250 word limit, Managing a Quality Service - 250 word limit.
Interview stage assessments: There is 1 interview stage for this vacancy.
Behaviours: Communicating and Influencing, Working Together, Managing a Quality Service.
A Great Place to Work for Veterans: The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs.
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