The purpose of the role is to provide comprehensive support to the HR function and employees by managing administrative tasks related to human resources. This role ensures the smooth functioning of HR operations, contributing to a positive employee experience and efficient HR processes. Responsibilities typically include handling employee records, assisting with recruitment, onboarding, and training, and maintaining compliance with HR policies and procedures. The HR Administrator serves as a reliable point of contact for employee inquiries, supports the implementation of HR programs, and assists in fostering a productive, well-organised, and compliant workplace environment. This role will also provide cover for Operations Coordinator role.
Key Responsibilities
1. Support with keeping a centralised record of personnel documentation for all starters and leavers, maintain accurate personnel records and ensure all correspondence is e-filed correctly.
2. Raise contractual paperwork including offer letters and contracts of employment, including amendments to terms and conditions.
3. Provide administration support with new start documentation including training certification, qualifications and right to work documents and coordinate the onboarding process.
4. Facilitate office inductions for new employees and visitors to support a smooth onboarding process.
5. Create and maintain people records in Chronos HR system and run monthly reports.
6. Responsible for monitoring and follow-up of employee probationary periods.
7. Assisting HR Team with minute taking at employee HR meetings.
8. Provide administrative support with the recruitment process, assist with issuing and gathering recruitment forms, arrange interviews, and maintain recruitment tracker.
9. Support recruitment and selection activity by supporting with the collating of candidate CV’s and arranging interviews, as required.
10. Responsible for monitoring the HR and Recruitment mailboxes accordingly.
11. Arrange new and refresher training courses including OEUK medicals to ensure employees remain compliant with valid training certification and updated records/systems accordingly.
12. Distribute course joining instructions to ensure that training courses are communicated to the relevant person, informing them of any changes or important details.
13. Ensure all new starts are enrolled in the company e-learning compliance training and leavers are removed. Assist with the annual roll out and general queries.
14. Provide administrative support with the ECITB Levy course claims.
15. Provide support to the Commercial team assisting with weekly/monthly time writing process and input to the monthly payroll in accordance with required time schedules.
16. Check and process employee and contractor expenses.
17. Arrange and support the exit interview process for leavers.
18. Participate in the On-Call Duty Rota to support personnel medical evacuations and other logistical / support requirements out with normal working hours.
19. Provide administrative support through management of Duty Manager Emergency Response rota.
Other Duties
1. Order PPE for UK onshore and offshore employees, as required.
2. Arrange travel and accommodation for UK and International personnel.
3. Produce and maintain professional resumes of UK and International personnel for input to tenders.
4. Provide administrative support with management of team’s personnel movement, holiday, emergency response trackers spreadsheets.
5. Administrate the DSE Assessment process for operations resources.
6. Contribute to continuous improvement projects and put forward suggestions for efficiencies and improvements.
7. Build strong professional working relationships across all levels of the organisation.
8. To work in accordance with the General Data Protection Regulations (GDPR) and maintain strict security in respect of personnel information.
9. Administrative duties as deemed appropriate to fulfil the role.
10. Ensure that all work is carried out safely in compliance with HSE policies and procedures.
The above is an outline to key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The postholder is expected to undertake any tasks which may reasonably be expected within the scope of the position.
Competence Requirements
Knowledge & Qualifications
1. Formal qualification at a minimum of HND level in a relevant Business subject or working towards a CIPD qualification is desirable.
2. Proficient in the use of MS Office packages and relevant computer systems is essential.
3. Good understanding of company Health, Safety, Environmental Quality (HSEQ) practices is essential.
Skills & Experience
1. Demonstratable experience in a similar HR administrative role in the Energy Industry is desirable.
2. Recruitment, training administrative experience, is beneficial.
3. Highly organised and excellent attention to detail and always producing high quality standards of work is essential.
4. Resourcefulness and excellent time management skills is essential.
5. Strong interpersonal and excellent communication skills with the ability to build strong working relationships at all levels is essential.
6. Demonstratable skills in adapting to change and promoting behaviours that meet the organisation’s aims and values is essential.
7. Enthusiastic with a positive, can-do attitude to work is essential.
8. Self-motivated and ability to work under pressure.
Apply For This Role
#J-18808-Ljbffr