VACANCY NUMBER: VN562
EMPLOYMENT TYPE: Permanent
LOCATION: Aberdeen
JOB DETAILS:
AAB is a tech-enabled business critical services group providing audit and accounting, tax, payroll and HR, outsourcing and advisory solutions globally. We help our clients manage the critical elements of their business – its people and its finances – by providing resources and technology that ensure things run smoothly no matter what hurdles they encounter.
THE TEAM: At AAB we pride ourselves on providing everyone with an inspiring career opportunity. Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our people is at the heart of everything we do.
Does AAB sound like a good fit for you? We currently have an opening for an Executive Assistant to join our team.
THE ROLE:
Executive Assistant to the CFO, CCO, CGO and HoPS
Reports To: CFO
Grade: Senior Manager
Location: Aberdeen
Job Summary: The Executive Assistant to the Chief Financial Officer (CFO), Chief Commercial Officer (CCO), Chief Growth Officer (CGO) and Head of Professional Services (HoPS) provides comprehensive support, ensuring the efficient operation of the executive office. This role is pivotal in enabling the CFO, CCO, CGO and HoPS to focus on strategic objectives by managing administrative tasks, preparing documentation, maintaining brand compliance, coordinating logistic arrangements for various events, and applying project management skills to ensure efficient workflow and execution. This role will work closely with the Executive Assistant to the Chief Executive Officer (CEO), Chief Operations Officer (COO) and Chief People Officer (CPO) and cover those roles as required. This role will also provide light support to the Chief Technology Officer, Head of Business Services and Group People and Engagement Partner.
Key Responsibilities:
1. Travel Coordination:
o Plan, book, and manage all travel arrangements for the CFO, CCO, CGO and HoPS including flights, accommodation, transportation, and itineraries.
o Ensure seamless travel experiences by anticipating needs and preparing necessary documentation.
2. Meeting Preparation:
o Prepare and ensure all documentation and actions are ready for meetings.
o Assist in drafting agendas and meeting materials and ensuring that meeting participants are briefed in relation to agenda and meeting materials required.
3. Meeting Support:
o Take accurate and detailed actions during meetings, capturing key points, action items, and recording actions.
o Follow up on action items and ensure timely completion.
o Coordinate and schedule meetings, ensuring efficient time management.
4. Slide Presentations and Brand Compliance:
o Create and edit slide presentations for the CFO, CGO, CGO and HoPS, ensuring high-quality and brand-compliant materials.
o Maintain consistency in branding across all executive communications and presentations.
5. Group Executive Team Efficiency:
o Work closely with the Executive Assistant to the CEO, COO and CPO to streamline processes and improve operational efficiency.
o Act as the primary contact between the CFO, CGO, CCO and HoPS and internal departments, ensuring effective communication and collaboration.
o Identify opportunities for process improvement and implement solutions.
6. Logistic Arrangements for Events:
o Coordinate logistic arrangements for conferences, large get-togethers, GET meetings, and other ad-hoc physical events with the Executive Assistant to the CEO, COO and CPO.
o Manage event planning tasks including venue selection, catering, AV requirements, and accommodation for participants with the Executive Assistant to the CEO, COO and CPO.
o Ensure all event logistics are handled efficiently, including registration processes, materials preparation, and on-site support.
7. Project Management:
o Apply project management skills to manage and execute various initiatives and tasks efficiently.
o Develop and maintain project plans, track progress, and ensure timely completion of projects.
o Collaborate with stakeholders across the business to ensure project goals are met.
Required Skills and Qualifications:
* Previous experience in a similar role supporting C-suite executives.
* Bachelor’s degree in Business Administration, Management, Human Resources, or a related field preferred.
* Excellent organisational and time-management skills.
* Strong written and verbal communication abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* High level of professionalism and discretion.
* Ability to work independently and manage multiple tasks simultaneously.
* Strong attention to detail and problem-solving skills.
* Knowledge of travel logistics, event planning, and project management.
* Familiarity with strategic planning and documentation.
Personal Attributes:
* Proactive and resourceful with a solution-oriented mindset.
* Ability to work under pressure and meet tight deadlines.
* Strong interpersonal skills and the ability to build relationships at all levels.
* High degree of integrity and confidentiality.
* An ability to anticipate needs and provide proactive administrative support.
THE BENEFITS:
Over the years, AAB has been recognised for its excellent working practices by some of the most prestigious award bodies in the UK. We pride ourselves in the fact that our approach across the AAB Group has gained an excellent reputation and is loved by our employees.
* Hybrid, agile and family friendly working practices to enable you to manage your work life alongside your home life.
* Full payment of Private Healthcare for you and your family.
* Private Dental Care.
* Workplace pension.
* Enhanced Maternity and Paternity Pay.
* Ongoing personalised coaching and mentoring programmes to maximise your potential.
* Regular updates from our Health & Wellbeing team, access to all Headspace resources and Employee Assistance Programme as well as access to trained Mental Health First Aiders.
* We’re energetic people who like nothing more than having a bit of fun; with our Social Club organising frequent staff events and initiatives.
* Volunteering leave through the Anderson Anderson & Brown Charitable Initiative (AABIE).
* Financial rewards for helping AAB to grow our client portfolio.
* Reimbursement of your professional subscription and fully funded study leave for all students.
* Life Assurance.
* Generous Employee Referral Bonus.
* Paid sick leave.
* Electric Car Scheme.
* Cycle to Work Scheme.
* Dress for your day.
* Various groups to become involved in such as LGBTQ+, Environmental, Social and Governance, Working Families and Menopause.
* Regular communication from our leadership team regarding AAB Group activities and initiatives.
At AAB you will have tremendous opportunities that will meet your career aspirations, working in a progressive, energetic and stimulating environment alongside supportive and engaging professional teammates.
AAB Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
SALARY: Competitive
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