Role & Objectives
The Accounts Administrator is responsible for managing and processing all incoming invoices and the issuing of client invoices.
Key Tasks and Responsibilities
1. Handle all invoice controlling within the business
2. Act as a single point of entry for all electronic and paper invoices
3. Check the received electronic invoice files against the database:
1. Factual accuracy
2. Contractual accuracy
3. Mathematical accuracy
4. Contact suppliers or other stakeholders to check and follow up on invoices
5. Verify, validate and cross check all invoice and credit note details and process according to the clients specified format.
6. Liaise with clients to ensure payments are made on time and credit limits are not exceeded.
7. Assist the team with month end tasks
8. May be required to undertake additional tasks or duties that fall within your skill level
Skills and Competencies
Interpersonal (Soft) Skills:
1. Client-oriented mind-set - empathy to understand client needs, provide appropriate advice and anticipate reactions
2. Driven and self-motivated, able to work upon their own initiative within established boundaries
3. Credible at all levels and able to present topics in a clear and meaningful fashion
4. A passion for the timeliness of delivery whilst mindful of the importance of data and information accuracy
5. Able to work in a fast-paced environment & to make quick decisions
6. Able to manage diverse, multiple tasks simultaneously and consistently communicate the status of the various tasks
Analytical Skills:
1. Analytical mindset
2. Driven to achieve highest accuracy
3. Strong skills in sourcing and understanding relevant information from databases
4. Document management skills
Software Skills:
1. Proficient in the use of MS365 products especially Excel & Word
Qualifications and Skills:
1. GCSE or equivalent
2. IT literate and proficient
3. An effective communicator with a customer service focus
4. Effective problem-solving skills
5. Knowledge or experience of the automotive leasing or fleet management industry is desirable but not essential
Job Type:
1. Full time, 6 months FTC
2. Monday – Friday (35 hours per week)
3. 9am – 5pm
4. Work location: Stafford (in person)
Benefits:
* Casual dress
* Free parking
* On-site parking
Schedule:
* Day shift
* Monday to Friday
Work Location: In person
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