University Hospitals of Leicester NHS Trust
We are recruiting for a Catalogue Assistant in the Procurement Service. This is a demanding role within the busy Procurement Service to ensure that procurement contacts, products, prices, supplier and related data is accurate and up to date. We are looking for someone who can undertake administrative work that is accurate, timely and compliant with policies and procedures when updating and maintaining a Catalogue of Products/Suppliers Database/Contracts Databases.
Main duties of the job
1. To create, update and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
2. Update and maintain the products and Contracts Databases information, requisition point data, financial limits and cost code in the P2P system to ensure it is kept up to date at all times.
3. Be proficient in the use of Information Technology (IT) by using Microsoft Office software, particularly Word for Windows, Excel, Access, PowerPoint, and Outlook Email, use of e-finance and catalogue systems, databases, and report writers such as Business Objects and the Procurement Dashboard.
4. To set up New Suppliers by requesting data and updating the Suppliers Database. To correctly set up Suppliers details such as Sales/Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms etc. onto the correct Sub Ledgers. To maintain amendments on a daily basis.
5. To work with the catalogue providers to update and maintain Products and Contracts to specified time scales. Ability to work within timescale and under pressure.
6. To produce regular reports as delegated, running database reports in Excel to cleanse data by identifying duplicate data, data errors, missing data, and also reporting on the catalogue performance. Running multiple spreadsheets and lookups to compare and retrieve data.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
* high-quality care for all,
* being a great place to work,
* partnerships for impact, and
* research and education excellence.
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
* we are compassionate,
* we are proud,
* we are inclusive, and
* we are one team.
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
Job responsibilities
1. To create, update and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
2. Update and maintain the products and Contracts Databases information, requisition point data, financial limits and cost code in the P2P system to ensure it is kept up to date at all times.
3. Proficient use of Information Technology (IT) by using Microsoft Office software, particularly Word for Windows, Excel, Access, PowerPoint, and Outlook Email, use of e-finance and catalogue systems, databases, and report writers such as Business Objects and the Procurement Dashboard.
4. To set up New Suppliers by requesting data and updating the Suppliers Database. To correctly set up Suppliers details such as Sales/Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms etc. onto the correct Sub Ledgers. To maintain amendments on a daily basis.
Person Specification
Qualifications
* Good level of education to A level standard.
* Degree level or 2 years experience in a purchasing environment.
Experience
* IT Literate - minimum 2 years experience.
* Advanced Excel User - Data Sorts, Lookups, Compare.
* Intermediate User - Word for Windows, PowerPoint, Access.
* Database Data Entry.
* ECDL or equivalent.
* EProcurement System Experience.
* Maintaining and management of Catalogue purchasing systems.
* Understanding of P2P systems.
Skills
* Ability to run reports and interpret data in various formats.
* Advanced Excel User - Data Sorts, Lookups, Compare.
* Database Data Entry.
* Intermediate User - Word for Windows, PowerPoint, Access.
* Good communication skills and confident telephone manner.
* Ability to demonstrate a high level of motivation.
* Willingness to learn and be proactive and implement new ideas.
* Able to deal with staff and clients in a courteous, professional and helpful manner.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
#J-18808-Ljbffr