Newhailes Road, Musselburgh EH21 6SY, UK
Quantum Packaging are now recruiting for a Trainee Office Assistant to join the team in Musselburgh!
Trainee Office Assistant
Location: Musselburgh, EH21 6SY
Salary: £17,000-£24,000 per annum, DOE
Contract: Full time, Permanent
Benefits: 29.5 days holiday, company pension scheme and consistent commitment to your ongoing training and development!
We are Quantum Packaging; we are now recruiting and we want you!
We provide flexible food packaging for the big players – Marks and Spencer’s, Pizza Hut, Nando’s, McDonalds and more!
Throughout the pandemic we have grown, we have invested in our staff and we have gotten bigger, this year alone we have increased our revenue 30%, and last year we increased this by 35%!
We are in the process of building a new factory to double the size of our business, this is the opportunity that you have been looking for.
Trainee Office Assistant – The Role
Quantum Packaging is a rapidly growing manufacturing company based in Musselburgh, East Lothian. We manufacture packaging solutions for the food sector and our products are exported worldwide. This is an exciting time to join us given our pace of growth and is an opportunity for an entry level administrator who seeks a role with a wide variety of functions.
It is a role that will evolve quickly over time. Being a small team, you will provide support to the office by performing various administrative tasks. This includes answering phone calls, taking messages, using office equipment, maintaining files, managing supplies, and entering data.
Key Responsibilities:
1. Production order processing
2. Organise, scan and format mail
3. Purchase order processing
4. Sales order processing
5. Ensure office area is tidy and presentable, with all necessary stationery and material
6. Maintaining office equipment like copiers and fax machines for smooth office functionality
7. Booking deliveries and arranging transport
8. Reception duties to include answering incoming calls
9. Make labels for production product traceability
10. Welcoming clients/visitors and ensuring factory questionnaires are completed
11. Responsible for consumables stock keeping
12. Conducting research and compiling data upon request
13. Ad-hoc auditing of materials provided by suppliers to assure quality before incorporation into the product
14. On occasions, help out in the factory where needed
15. Light accounting duties
16. Assessing the product’s quality by testing features such as product weight and thickness
This list is not exclusive or exhaustive.
Trainee Office Assistant – What we need from you
Key Skills & Experience:
1. Good communication skills
2. Dedicated and committed
3. Capable of working under pressure to meet deadlines
4. Previous experience desirable; MUST have a strong work ethic
5. Proficiency in Microsoft Office
6. Hands-on experience with office equipment (e.g., fax machines and printers)
7. Professional attitude and appearance
8. Solid written and verbal communication skills
9. Ability to be resourceful and proactive when issues arise
10. Excellent organizational skills
11. Multitasking and time-management skills, with the ability to prioritize tasks
12. Customer service attitude
13. High school qualifications in English and Maths; additional certification in Office Management is a plus
If you feel you have the necessary skills and experience to be successful in this role, click on ‘APPLY’ today, forwarding an up-to-date copy of your CV for consideration in the first instance.
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