Expected Shortlisting Date:
22/01/2025
Planned Interview Date:
27/01/2025
Leeds Community Healthcare NHS Trust (LCH) and Leeds Teaching Hospitals NHS Trust (LTHT) are leading an innovative programme of work to build a city-wide model for research delivery in Leeds to optimise research inclusion. An exciting opportunity has arisen to work across the Research and Innovation departments in LCH and LTHT, as well as collaborating with other partners to provide an integrated research infrastructure across the city.
This is a challenging but rewarding role that will provide support for financial oversight of vaccine trials in LTHT and across the wider Leeds partners. The post will also provide support in developing cross-partner working in Leeds that will enable trials of innovative vaccines in out-of-hospital settings.
As the post is city wide, you will be required to travel across the city to meetings and meet with key stakeholders. The post will require onsite work at both LTHT and LCH for a minimum of three days per week.
We are offering a full-time/part-time permanent position to a suitable candidate who will work within a friendly and dynamic team.
Main duties of the job
The post will provide support in the development of cross-partner working that will enable trials of innovative vaccines to be delivered in out-of-hospital settings, including the development and management of financial models, vaccine trial setup and portfolio growth as well as providing project management support for project meetings.
You will be responsible for managing the operational and administrative function of the business activities that support the vaccine trials and will support the Integrated Research Manager with tasks that will help create the Integrated Research System in Leeds, with particular reference to the work packages in the vaccine innovation fund project.
You will support the development and management of finance trackers for all commercial vaccines and, where work is happening outside of LTHT, ensure that there is a robust audit trail for income distribution to other partners.
The role of Assistant Business Manager will sit within the Research and Innovation CSU as part of the R&I Business Team and will primarily support the Integrated Research Manager. The role will be located in the Research and Innovation Building at St James Hospital, and you will also be required to work on site at Leeds Community Healthcare NHS Trust, located at White Rose Office Park.
About us
Research is at the heart of our Trust. Leeds Teaching Hospitals is involved in research at all levels, developing and trialling new treatments for patients. We believe that being involved in cutting-edge research helps us provide better care to our patients.
Over the next 5 years, we aim to be the best Trust to deliver high-quality clinical research and to champion research amongst our staff. We also aim to support and grow our world-class clinical infrastructure and assets for research and innovation.
Our five Trust values are part of what make us different. They have been developed by our staff:
1. Patient-centred
2. Collaborative
3. Fair
4. Accountable
5. Empowered
Leeds Teaching Hospitals is committed to redeploying 'at risk' members of our existing workforce to new roles. All our job adverts are subject to this policy, and we reserve the right to close, delay or remove adverts while this process is completed.
Job description
Job responsibilities
The post holder has line management responsibilities, as required, and will lead designated projects and initiatives within R&I. The post-holder will work closely with the R&I Business Manager to provide a professional and fully functional business management service.
The post holder will take the lead in coordinating the delivery of financial and administrative services in conjunction with the R&I Business Manager.
JOB DIMENSIONS
Manage the operational business and administrative function of the business activities of the research teams.
Line manage the R&I Business Support Officers, as required.
Support the R&I Business Manager, R&I Research Manager, Clinical Research Leads and research teams to ensure the effective delivery of the service.
Manage the performance of the service within agreed targets.
Support specific projects and initiatives within R&I.
Assist the R&I Business Manager in the management of forecasting of future income generation.
Please see person specification for full details.
Essential skills include:
* Educated to degree level or a management qualification
* Management or finance experience
* An understanding of NHS organisations and structures
* Experience of working in a healthcare environment and working with a range of senior healthcare and health management professionals
* Experience in managing staff
* Strong influencing, leadership and motivational skills
* The ability to communicate appropriately and succinctly to a wide range of professional and managerial staff across organisational boundaries
* Assertive/Confident
* Highly organised and able to meet deadlines
* Excellent written and verbal reporting skills
* A self-starter capable of working on own initiative
* Ability to deliver high quality work under pressure, balance competing priorities and work in a fast-changing, complex environment
CORE BEHAVIOURS AND SKILLS
The post-holder is expected to be an enthusiastic individual, able to champion services within the Leeds Teaching Hospitals Trust. The post holder will have a determination to ensure the Trust meets national targets, quality measures and other initiatives.
The post holder will have a commitment to both strategic overview and operational detail to ensure all standards and objectives are met.
The post holder will be a supportive manager for the Business Unit Team and proactively offer professional line management support to administrative staff and other managers and healthcare professionals requiring or seeking support.
The post holder must be able to work on his/her own initiative, taking responsibility for making appropriate decisions and actively seeking out opportunities for involvement in the agenda within the Trust.
The post holder will also work as part of a team, providing leadership and creating a team approach to the collaborative delivery of objectives.
The post holder will work closely with the CSU Team to ensure the Trust's agenda is developed appropriately.
The post-holder will be expected to display a supportive/facilitative role to meet national imperatives or local improvements in service delivery.
The post holder will have the ability to balance local needs with national priorities and be able to assess, understand and manage competing priorities of the organisations and individuals.
CORE KNOWLEDGE AND UNDERSTANDING
The post holder should have excellent written and verbal communication skills and the credibility to facilitate relationships with colleagues and senior medical staff.
A self-starter capable of working on own initiative, he/she should be able to work with a wide range of staff from different specialties.
PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY
* Lead specific projects and initiatives within R&I
* Responsibility for day-to-day operational activities within the research business office
* Implement HR policies and procedures including annual appraisal for line managed staff
* Agree with each member of staff personal objectives following an annual appraisal and organise training where appropriate
* Monitor individual progress against these objectives, offering direction and support where necessary
* The post holder will be responsible for managing sickness, attendance, conduct, performance and any disciplinary issues and taking these to hearings within Trust Policies
* Ensure that the appropriate recruitment and selection of staff takes place
* Be responsible for collating personnel information on the team and submit personnel data as required
* Ensure that staff within their responsibility undertake and maintain mandatory training as indicated within Trust Policy
* Facilitate regular business team meetings to maintain effective communication
* Ensure accurate records are kept in the service area
* There is a requirement for cross-site working
Person Specification
Other Criteria
Essential
* Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)
Qualifications
Essential
* Educated to degree level or Management or finance qualification
* Management experience in a healthcare setting
Experience
Essential
* Knowledge of the Trust's agenda and national initiatives
* Experience of managing others
* Numerate and able to confidently work with complex figures and excel spreadsheets
Desirable
* Experience of managing budgets/income generation
Skills & behaviours
Essential
* Basic Computer Skills
* Strong influencing, leadership and motivational skills
* Ability to communicate appropriately to a wide range of professional and managerial staff across organisational boundaries
* Assertive
* Highly organised and able to organise others
* Ability to meet deadlines
* Supportive to team members
* Excellent written and verbal reporting skills
* Ability to demonstrate an understanding of leadership and management skills
* The ability to make judgments involving a range of data/information which requires some analysis and comparison of a range of options
* Able to work cross site and city wide
Employer details
Employer name
Leeds Teaching Hospitals
Address
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
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C9298-DRI-0188
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