£25,000 - £28,000 per annum
Staffline is recruiting candidates to work as an Admin with our client - A leading dairy produce manufacturer in Telford.
Monday - Friday 9am - 5pm or 8.30am - 4.30pm
£25,000 - £28,000 per annum.
Your Time at Work
Job Purpose - To assist and provide admin support to the Operations Team. The post holder will be able to work quickly, efficiently and under pressure whilst being accurate; the role will require attention to detail. This post will need to be able to work flexibly and manage multiple tasks simultaneously.
Our Perfect Worker
Main tasks and responsibilities:
1. Administration
Compiling agendas and documentation for meetings and distributing to attendees.
Attend and minute Operations Management Team meetings as and when required and follow up actions accordingly.
Compilation and submission of monthly reports, as necessary.
General office management e.g. filing, photocopying, destroying of confidential information, document archiving, stationery orders, replenishment and relevant invoicing.
Implementing and maintaining efficient digital filing systems.
Updating the site notice boards.
Supporting with preparation and logistics of Technical and external audits.
Organisation of meetings, coordinating meeting room bookings and refreshments and ensuring facility requirements are met for both internal teams and external suppliers.
Archive documents and retrieve when required.
Involvement in Corporate and Social related initiatives.
2. Team Support
Diary Management for Head of Operations.
Managing the annual holiday planner for the Operations Management Team.
Updating time and attendance records for Operations Management Team in the software system.
Handling telephone calls and fielding general enquiries, connecting people to the right team members onsite.
Assisting other departments when necessary.
Ad hoc support requests for operations leadership team.
Taking the lead on coordinating internal and external visits, ensuring everything runs smoothly.
Acting as a point of contact, maintain a knowledge of company systems and processes to support fielding queries of support.
3. Financial responsibilities
Responsible for the management of invoices.
Using SAP to raise Purchase Requisition and Purchase Orders to complete the payment process and liaising with suppliers in respect of queries.
Control minor expenditure ad hoc items and tail end spend which supports effective and efficient operation of the site team.
4. Communication
Is the facilitation link between corporate and operational communications at site which are required to be cascaded to site employees.
Supports company initiatives in areas of Wellbeing, DE + I, Engagement.
Ensures fast and effective feedback is passed between employee and management to maintain engagement on key topics.
Requirements:
Essential Specialist/Technical skills: Numerate and literate to a high standard with advanced ability in Microsoft Office Suite Applications.
The ability to work confidentially, accurately and diligently with a consistently high level of literacy and numeracy.
Ability to multitask, plan and prioritize own workload whilst working in a busy, pressurised environment.
Desirable Specialist: Microsoft Office, SAP.
Soft Skills:
Experience working in a busy environment, supporting a high variety of admin tasks requiring a flexible approach.
Able to build relationships and communicate effectively at all levels, comfortable in a factory floor environment.
Able to create simple, engaging and informative content for notice boards, newsletters and screens using a good standard of written English and a creative approach to communication.
People focused, full of energy and comfortable to work at all levels from factory floor to leadership team.
Key Information and Benefits
Admin
Client: Leading dairy produce manufacturer
Location: Telford, Donnington
Ongoing position with perm opportunity
Immediate start.
About Staffline
Staffline is the biggest recruiter in the UK and Ireland, and we believe in putting people first. Every day, we help tens of thousands of people find work in logistics, food, transport, retail, and agriculture. We can do the same for you.
We listen to the needs of our workers and always aim to offer flexible shift work and opportunities for overtime, as we know these are important to you.
Each of our locations has dedicated 24-hour OnSite support, so you can always speak to a Staffline representative. Staffline is proud to be an equal opportunity employer.
Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change.
This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
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