Job summary This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals Band: NHS Agenda for Change Band 4 - £14,503 - £15,915 per annum pro rata Hours: Part-time 20.5 hours per week Contract Type: Permanent Location: To be agreed locally, with potential for either oracross both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust Sites (frequency of visits to each site, to be agreed locally) Are you passionate about the NHS and experienced in working within a customer-focused recruitment team? If so, we have an exciting opportunity for you Main duties of the job The Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have undergone a significant transformation. By establishing a Single Corporate Services Division across both Trusts, we aim to streamline processes, enhance employee experiences, and ultimately dedicate more time to patient care. We are now looking for a Recruitment Coordinator to join our dedicated team. This role is pivotal in ensuring our recruitment processes run smoothly and efficiently, helping us attract and retain talented individuals who align with our Trust's values. In this role, you will provide effective and efficient recruitment advice and administrative support to both managers and candidates, all while demonstrating exceptional customer service. Your responsibilities will include managing job postings, assisting with interview scheduling, and ensuring that all candidate onboarding checks are completed. Candidates should possess experience with Applicant Tracking Systems (ATS), Microsoft Excel skills and demonstrate strong communication skills. About us Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care. This vacancy is part of the Single Corporate Services Division. Why are we changing the way we deliver Corporate Services? Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme. The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally. Date posted 13 March 2025 Pay scheme Agenda for change Band Band 4 Salary £14,503 to £15,915 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 470-24-0113-COR-A Job locations St Mary's Hospital Parkhurst Road Newport PO30 5TG Job description Job responsibilities Key Responsibilities To provide a full recruitment advisory and administration service to managers across the organisation. To act as a recruitment account services manager for allocated group to oversee and understand recruitment activity. To ensure that key recruitment processes are adhered to and documented. To work as a team to ensure that work streams are prioritised effectively ensuring that team objectives are met, and vacancies are filled efficiently. Ensuring compliance with the Trusts recruitment process, including NHS Employers guidelines, including application of rights to work, applying for certificates of sponsorship in liaison with the immigration solicitors To provide specialist preliminary advice for example where pre-employment checks are unsatisfactory or the withdrawal of an offer is possible for other reasons, providing advice or signposting queries on to Recruitment Advisors as appropriate. To ensure that a fully integrated onboarding service is available to all candidates and that the candidates are engaged with at point of application. Review recruitment paperwork for compliance with relevant legislation e.g. Equality Act 2010 and provide advice and guidance to managers on necessary amendments required as necessary, escalating issues to the Recruitment Advisor or Recruitment Manager as appropriate. Provide robust reporting on vacancy data, coupled with comprehensive analysis of vacancy activity. Participate in the effective auditing of recruitment documentation as and when required To respond to enquiries from prospective candidates in relation to general terms and conditions enquiries and information relating to the Trust. Agree recruitment timetable with appointing managers. Produce appointment letters/offers and contracts of employment in accordance with agreed and statutory timescales. Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment. Please note, this position has also been advertised on the Portsmouth Hospitals University NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. Your application may be transferred to the Portsmouth Hospitals University NHS Trust Applicant Tracking System (ATS) if you are selected for interview. Job description Job responsibilities Key Responsibilities To provide a full recruitment advisory and administration service to managers across the organisation. To act as a recruitment account services manager for allocated group to oversee and understand recruitment activity. To ensure that key recruitment processes are adhered to and documented. To work as a team to ensure that work streams are prioritised effectively ensuring that team objectives are met, and vacancies are filled efficiently. Ensuring compliance with the Trusts recruitment process, including NHS Employers guidelines, including application of rights to work, applying for certificates of sponsorship in liaison with the immigration solicitors To provide specialist preliminary advice for example where pre-employment checks are unsatisfactory or the withdrawal of an offer is possible for other reasons, providing advice or signposting queries on to Recruitment Advisors as appropriate. To ensure that a fully integrated onboarding service is available to all candidates and that the candidates are engaged with at point of application. Review recruitment paperwork for compliance with relevant legislation e.g. Equality Act 2010 and provide advice and guidance to managers on necessary amendments required as necessary, escalating issues to the Recruitment Advisor or Recruitment Manager as appropriate. Provide robust reporting on vacancy data, coupled with comprehensive analysis of vacancy activity. Participate in the effective auditing of recruitment documentation as and when required To respond to enquiries from prospective candidates in relation to general terms and conditions enquiries and information relating to the Trust. Agree recruitment timetable with appointing managers. Produce appointment letters/offers and contracts of employment in accordance with agreed and statutory timescales. Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment. Please note, this position has also been advertised on the Portsmouth Hospitals University NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. Your application may be transferred to the Portsmouth Hospitals University NHS Trust Applicant Tracking System (ATS) if you are selected for interview. Person Specification Qualifications Essential NVQ Level 4 or equivalent experience Experience Essential Experience of working in an office environment Previous experience in HR environment Experience and knowledge of all aspects of recruitment and selection protocols and procedures in a large multi-skilled complex organisation Experience of working in a customer focussed environment Experience of working with a computerised personnel system, preferably ESR Knowledge Essential Knowledge of computer packages such as Microsoft Word and Excel Person Specification Qualifications Essential NVQ Level 4 or equivalent experience Experience Essential Experience of working in an office environment Previous experience in HR environment Experience and knowledge of all aspects of recruitment and selection protocols and procedures in a large multi-skilled complex organisation Experience of working in a customer focussed environment Experience of working with a computerised personnel system, preferably ESR Knowledge Essential Knowledge of computer packages such as Microsoft Word and Excel Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Isle of Wight NHS Trust Address St Mary's Hospital Parkhurst Road Newport PO30 5TG Employer's website https://www.iow.nhs.uk/ (Opens in a new tab)