Personal Assistant - Division of Women & Children's, Band 4
Gloucestershire Hospitals NHS Foundation Trust
An exciting opportunity has arisen for an enthusiastic and experienced Personal Assistant to support the Divisional Management Team within the Women & Children's Division at Gloucestershire Hospitals NHS Foundation Trust. The successful candidate will be a motivated individual who can work independently, use initiative and be able to both prioritise and be flexible in order to meet workload demands without direct supervision.
Main Duties of the Job
The successful applicant will work closely with the Chief of Service, Divisional Director of Operations, Director of Midwifery and Divisional Director of Nursing and Quality, organising diaries, arranging meetings both with internal and external stakeholders, supporting divisional meetings and events as required, collating spreadsheets, supporting recruitment processes, minute taking, as well as supporting the organisation and running of our management offices. A good general education is essential with a high level of literacy & proven proficiency in Microsoft Office Packages. Some experience within a similar role, including the co-ordination of workload demands in a busy hospital environment, would be an advantage.
About Us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another. Working here, you will benefit from the support of an experienced, friendly and enthusiastic team committed to the delivery of brilliant services to our service users and staff.
Job Responsibilities
The post holder is a key member of the team and is expected to provide high-quality administrative and Personal Assistant support to the Divisional Quad and Senior Management Team at all times; assisting them in ensuring they are able to function effectively and efficiently to help the Division meet agreed quality standards of patient care and performance as required.
We are looking for someone who has strong administrative skills; including a good understanding and ability to use Microsoft Office packages. Has good communication skills. Able to work independently, and able to work under their own initiative. Has experience of working in a PA or administrative role previously.
Person Specification
Qualifications/Education
* Educated to GCSE grade C or above (or equivalent) for literacy and numeracy
* Educated to Diploma/Degree level or Aspiration to Study
Knowledge & Experience
* Secretarial experience
* Electronic and paper filing system experience
* Managing staff sickness absence
* Use of procurement system
* Excellent IT skills including use of Microsoft packages
* Excellent communication and organisational skills
* Experience of preparing drafts of correspondence and reports, maintaining diary and appointments, arranging meetings and visits, preparing agendas, taking minutes
* Use own initiative and able to manage own time and workload
* Experience of managing staff
* Experience of NHS Trust IT systems
Qualities
* Enthusiastic and self-aware
* Creative and flexible
* Team Focused
* Reliable, adaptable and dependable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Name
Gloucestershire Hospitals NHS Foundation Trust
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