Job summary SWB are looking to recruit an enthusiastic, customer focused individual to join our temporary staffing Admin and Clerical Trust Bank team. We require you to demonstrate experience within an administrative role and good knowledge using Microsoft packages. Ideally we would prefer candidates to have experience within rostering but this is not essential. If you do not hear from us within the next four weeks, this means you have not been successful on this occasion. This does not necessarily mean your application was unsuccessful but we may have met our demand in numbers. Please feel free to apply again in the near future. Please note we are not always able to offer feedback on applications. Main duties of the job The primary focus of the post is to ensure that the Trust provides high quality patient centred care reflecting the beliefs outlined in the Trust and Divisional philosophy. The post holder will support the Manager of the Nurse Bank and the Office Manager in ensuring efficient and effective administration of the Nurse Bank service, which includes the Admin & Clerical Bank and the Interpreter Service. About us We will require references to go back as far as 3 years in order to process your application, 1 year if you have an NHS background. Please supply email addresses of your referees. Date posted 04 November 2024 Pay scheme Agenda for change Band Band 2 Salary Depending on experience Contract Bank Working pattern Full-time, Flexible working Reference number 381-BANK-ADMIN-POOL-08 Job locations Sandwell and West Birmingham Sandwell and West Birmingham B71 4HJ Job description Job responsibilities 1. Be responsible and accountable for receiving and acting upon telephone requests to supply bank nurses, admin and clerical staff and interpreters as required 2. Ensure effective working and liaison with Clinical/Departmental staff in the provision of temporary staffing 3. Accurately input requests from paper records, or e-mail and automated telephone service from wards/departments 4. Ensure effective communication with the wards/departments regarding requests, vacancies and cancellations etc 5. Participate in the cover of the service over a seven day period 6. Participate in the maintenance of efficient and effective administration systems e.g. database, data input, recruitment process, filing, post and stock control (stationery) 7. Ensure recruitment packs are always available to send to prospective applicants 8. Assist in the induction of new staff to the Nurse Bank office 9. Assist other team members in their individual roles within the team i.e. Recruitment, Finance, Training, Special Projects, Admin & Clerical & Interpreters 10. Open and sort mail distributing it appropriately 11. Photocopy documentation as necessary 12. Participate in team meetings 13. Maintain and develop knowledge and skills appropriate to personal development 14. Adhere to Local &Trust policies and procedures Job description Job responsibilities 1. Be responsible and accountable for receiving and acting upon telephone requests to supply bank nurses, admin and clerical staff and interpreters as required 2. Ensure effective working and liaison with Clinical/Departmental staff in the provision of temporary staffing 3. Accurately input requests from paper records, or e-mail and automated telephone service from wards/departments 4. Ensure effective communication with the wards/departments regarding requests, vacancies and cancellations etc 5. Participate in the cover of the service over a seven day period 6. Participate in the maintenance of efficient and effective administration systems e.g. database, data input, recruitment process, filing, post and stock control (stationery) 7. Ensure recruitment packs are always available to send to prospective applicants 8. Assist in the induction of new staff to the Nurse Bank office 9. Assist other team members in their individual roles within the team i.e. Recruitment, Finance, Training, Special Projects, Admin & Clerical & Interpreters 10. Open and sort mail distributing it appropriately 11. Photocopy documentation as necessary 12. Participate in team meetings 13. Maintain and develop knowledge and skills appropriate to personal development 14. Adhere to Local &Trust policies and procedures Person Specification Qualifications Essential Admin experience Experience Essential 18 months admin Person Specification Qualifications Essential Admin experience Experience Essential 18 months admin Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sandwell and West Birmingham NHS Trust Address Sandwell and West Birmingham Sandwell and West Birmingham B71 4HJ Employer's website https://www.swbh.nhs.uk/ (Opens in a new tab)