Rathbones provides individual investment and wealth management services for private clients, charities, trustees and professional partners. We have been trusted for generations to manage and preserve our clients’ wealth.
Our tradition of investing and acting responsibly has been with us from the beginning and continues to lead us forward. Our ambition is to be recognised as the UK’s most responsible wealth manager.
We see it as our responsibility to invest for everyone’s tomorrow. That means doing the right thing for our clients and for others too. Keeping the future in mind when we make decisions today. Looking beyond the short term for the most sustainable outcome. This is how we build enduring value for our clients, make a wider contribution to society and create a lasting legacy. Thinking, acting and investing responsibly.
Job Title: Analyst - Group Procurement Support
Department: Group Shared Services
Location: Liverpool
Contract Type: Permanent
Reporting to: Michelle Flynn
The Role
To provide analytical, administration, and assurance/oversight activities, in support of the Group-wide Procurement and Supplier Management framework and associated processes. This includes providing guidance and support to Group colleagues on all aspects of the process; management information creation for senior management; and the on-going maintenance of the third-party contract database/tool.
Outcomes of the Role
* Provide guidance & support to colleagues across all business entities & functions on the Group Procurement/Supplier Management framework, and associated processes.
* Support policy and process roll-out across all business areas; maintain, and make recommendations to enhance, the Group-wide procurement model and supporting procedures.
* Support and deliver training and awareness activities to ensure that the model/framework and processes are understood and embedded.
* Provide support on the management of third-party risks across the supply chain, helping to ensure that arrangements are in place to protect the Group from risk realization; whilst supporting the delivery of optimum value from the supply chain.
* Perform assurance activities and analytical assessment of the procurement and supplier management processes across the Group.
* Support the maintenance of the Groups/Entity Outsourcing Register(s).
* Analyze, assemble data for report preparation; and produce MI as required.
* Support the implementation and continuous improvement of a Third-Party Supplier relationship risk management strategy and supporting framework.
* Work with key stakeholders, supporting the governance structure in place to ensure oversight of supplier relationships, service delivery and performance, that service standards set out within contractual frameworks, and assisting regulatory and legal compliance.
* Support business areas in the development of measures (KPIs) for the oversight and management of supplier performance; advise business areas on how to use these measures to improve supply chain performance through regular communication.
* Assist in the delivery of appropriate training and awareness to Group-wide colleagues to support their awareness and understanding of the required processes and requirements regarding the on-boarding and on-going monitoring of Third-Party suppliers.
* Support the creation, maintenance & update of guidance materials to support all business areas with all types of procurement activity.
* Support with the on-going update and maintenance of a central contract database, ensuring all key contracts are captured/held centrally & capturing required regulatory, and key commercial information which support on-going relationship management, as well as forward planning activities.
* Support the on-going maintenance of the Group’s & subsidiary entities Outsourcing (including Cloud) registers; coordinating required data inputs from key stakeholders and ensuring regulatory (including EBA guidelines) are met.
* Work closely with colleagues, in particular Business Continuity/Operational Resilience to support understanding of third-party (and fourth-party) supplier relationships; and mapping to the delivery of RIMs important business services.
* Support the management of risk across the supply chain, helping key stakeholders ensure that arrangements are in place to protect the Group from risk, whilst delivering optimum value from the supply chain.
* Support the development, rollout, and reporting of, supplier risk management/supplier service-performance review assurance activities.
* Ensure adherence to the risk management policy and procedures, including expected standards of internal control.
Supporting
* Support the data inputs into the monthly reporting to the Director of Group Shared Services highlighting areas of concern, key risks & salient issues.
* Participate, engage & produce regular updates (when requested) to senior management, including the GEC, on Third-Party risks & issues; including the Group’s adherence to regulatory requirements.
Professional Development
* Take responsibility for ensuring personal continuing professional development.
* Keep abreast of industry and profession best practice, as well as any regulatory changes vendor risk management; understand the impact on the Group & provide updates to senior management.
* Fully meet the requirements of Rathbones’ Competencies & Values.
Other
* Contribute towards the continuing development of the Group Procurement & Supplier Management team, as well as the wider Group by establishing and participating in projects, committees and other activities as required from time to time, as directed by the Head of Group Procurement & Supplier Management, and/or Director of Group Shared Services.
Knowledge, Skills and Experience
* PC literate, in particular knowledge of the MS Office suite to create reporting dashboard and status reports.
* Able to interrogate data to provide meaningful interpretation and output.
* Good organisation and time management skills.
* Excellent and persuasive communicator, both verbally and in written form.
* Ability to develop, build and maintain relationships with both internal and external stakeholders.
* Working knowledge of database administration.
* Proactive stance towards continual professional development.
* Worked in a procurement/supplier management/finance/accounts payable role, with significant experience.
* Financial services industry exposure ideal.
* Knowledge of FCA, PRA, EBA regulatory guidance and requirements for outsourcing and third-party risk management (desirable).
Life at Rathbones
We aim to become an employer of choice for the wealth management sector, to achieve this we are working hard to build a diverse, equal, and inclusive workplace that motivates, develops and embraces the strengths of all our colleagues. Being part of Rathbones means you will join a team of passionate professionals in a successful culture that cares for its people. At Rathbones, we provide meaningful work, opportunities, and a voice to all.
We are committed to building a team that is made up of diverse skills, experiences and abilities and encourage applications from all backgrounds. We welcome individuals who share our values – those that are passionate about client service, operate with the highest levels of integrity and have a strong results focus.
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