Rapiscan Systems is an industry leader in detection technology, providing cargo and vehicle inspection systems and services for ports, borders, military, high-threat facilities, and checkpoints to help customers combat terrorism, drug smuggling, illegal immigration, and trade fraud. We offer a broad array of scanning system configurations that leverage low-, medium-, and high-energy X-ray technology—or multiple X-ray technologies—to address each customer’s unique security application requirements. Our commitment to excellence in imaging performance, innovative design, and uncompromising quality ensures our solutions consistently deliver best-in-class imaging, high reliability, and operator satisfaction, to help customers find threats and contraband with ease and confidence.
Job Role: Accounts Payable Assistant
The role is to ensure that the Accounts Payable ledger accurately reflects the company’s position and to provide general support and assistance to the AP Manager and wider Finance and Business team as required.
Responsibilities include:
1. Ensuring that company policies and approvals are followed and that all system and paper documentation is properly and accurately recorded and filed to allow payments to be processed in a timely fashion.
2. Responding to supplier phone and email queries in a timely and professional manner.
3. Acting in place of the Accounts Payable manager when they are away from work or on holidays.
4. Processing all Accounts Payable documents accurately and in a timely manner in adherence to Company Policy, including supplier invoices, credit notes, statements, and payment remittances.
5. Maintaining the Generic supplier e-mail box daily and extracting invoices for approvals and processing.
6. Processing invoices and loading paperwork electronically into the ERP systems (Navision and Dynamics 365).
7. Monitoring Direct Debits/Standing orders and ensuring related invoices are approved and processed prior to the banking entry.
8. Keeping an accurate log of all documents in query (AP register) and resolving queries to allow invoices to be processed and paid.
9. Reconciling all supplier accounts on the company ERP systems against supplier statements.
10. Performing balance sheet reconciliations of AP-related general ledger accounts and resolving any arising issues.
11. Supporting the AP Manager to identify issues and errors, taking corrective actions and reviewing business processes as appropriate.
12. Managing the approval process for non-PO related invoices.
13. Ensuring all Goods Received Not Invoiced (GRNI) items are closed out within agreed processing period limits.
14. Building strong working relationships with suppliers from the finance perspective.
15. Resolving supplier queries via phone, email, or other methods and escalating problem accounts where necessary.
16. Taking all reasonable steps to prevent the company from being sanctioned for non-payment.
17. Processing payment journals and allocating payments to relevant invoices.
18. Creating ACH payment runs and online bank transfers.
19. Providing support to the finance team and auditors during audit processes.
Experience:
Self-motivated, dedicated, and pro-active member of the team supporting improvements and changes to the department; finding solutions that fit the business and a commitment to getting the job done. Hands-on contributor that is meticulous with detail and accuracy; comfortable with dealing with large amounts of data.
Qualifications:
1. Intermediate Excel skills are essential to analyze, sort, and manage large sets of data.
2. Basic understanding of bookkeeping is essential to ensure that queries and issues are accounted for correctly.
3. Previous experience as an AP clerk in a manufacturing environment would be an advantage.
4. Previous use of Dynamics 365 would be an advantage.
Job Types: Full-time, Permanent
Benefits:
* Company pension
* Enhanced maternity leave
* Enhanced paternity leave
* Free parking
* Life insurance
* On-site parking
* Private medical insurance
* Sick pay
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Work Location: Hybrid remote in Redhill
Reference ID: Accounts payable
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