Job Requisition ID: 44886 Opening Date: 03/05/2025 Closing Date/Time: 03/18/2025 Agency: Department of Human Services Class Title: EXEC SECRETARY I - 14031 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,246 - $5,701 per month ($50,952 - $68,412 per year) Job Type: Salaried Category: Full Time County: Livingston Number of Vacancies: 1 Plan/BU: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 44886 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Developmental Disabilities is seeking to hire an Executive Secretary I for the Fox Developmental Center located in Dwight, Illinois to serve as Secretary to the Business Administrator to interpret and explain DHS and Facility rules, regulations, policies, and procedures relative to Fiscal and Support Services operations. Coordinates workflow to and from Business Administrator’s office. Performs confidential secretarial functions for the Business Administrator. Organizes and monitors the Business Administrator’s schedule. Serves as a designated lead worker to lower-level staff. Essential Functions Serves as secretary to the Business Administrator. Inputs transactions into the Department of Human Services (DHS) payroll system for processing including appointments, separations, promotions, reductions, leaves and leave returns, transfers, overtime, premium pay, and all other payroll codes. Inputs, formats, proofs, and edits the Facility Operational Guide Manual. Performs confidential secretarial functions for the Business Administrator including the keyboarding of service bidding contracts, Facility staffing and structure changes, lay-off and strike plans, management reports, personnel evaluations, documents relative to union issues, budget, staffing plans, payroll, and wage garnishments. Serves as a designated lead worker. Serves as back-up to the Fox Center receptionist and switchboard operator. Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience. Requires the ability to keyboard accurately at fifty-five (55) wpm. Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. Preferred Qualifications Three (3) years of experience performing secretarial duties for a public or private organization. Three (3) years of experience gathering data to conduct special projects and studies for a public or private organization. Three (3) years of experience working with sensitive/confidential information. Three (3) years of experience maintaining records, reports, and files. Three (3) years of basic proficiency working with personal computers utilizing related software. Two (2) years of experience communicating effectively both orally and in writing. Conditions of Employment Requires the ability to obtain licensure as a notary public within 30 days of employment. Requires the ability to utilize office equipment, including personal computers. Requires the ability to work after business hours, weekends, and holidays. Requires the ability to travel in the performance of job duties. Requires ability to pass the IDHS background check. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: Monday - Friday, 8:00am - 4:00pm, 30-minute unpaid lunch Work Location: Dwight - 134 W Main St Division of Developmental Disabilities Fox Developmental Center Fiscal & Support Administration Agency Contact: DHS.HiringUnitIllinois.gov Posting Group: Office & Administrative Support; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans • 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway. APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreplySIL-P1.ns2cloud.com systemsSIL-P1.ns2cloud.com