YOUR RESPONSIBILITIES:
• Greet visitors and ensure that company protocols are followed.
• Responsible for scheduling and managing complex calendars including prioritising and resolving related conflicts and competing scheduling demands from both internal and external stakeholders.
• Organise and coordinate complex international/domestic travel within company guidelines and using established systems/processes.
• Provide support for meetings, handling logistics, such as conference registrations, room reservations (internal and external), catering and local travel.
• Ensure that day-to-day operations and logistics for the Tech Centre office run smoothly.
• Work with colleagues from other AVL Powertrain UK locations to provide remote support to offices during times of absence or high demand.
• Support the HR team as needed with training logistics (meeting room, catering and greeting the trainer and be a practical, local point of contact for the trainer and delegates).
• Support special projects and initiatives as assigned, demonstrating flexibility and adaptability in handling diverse tasks within areas of capability.
• Able to prioritise and work with a variety of stakeholders at all levels.
• Manage expectations whilst maintaining communication.
• Co-ordinate with colleagues in other locations to ensure that adequate cover remains in place during periods of holiday/absence.
• Proactively offer help during quieter times
YOUR PROFILE:
Essential:
• Proactive, self-motivated and conscientious
• Organised
• Proficient with MS Office (Word, Excel, PowerPoint)
• Respectful
• Highly confidential
• Collaborative and helpful
• Excellent communicator with the ability to perform in a professional manner
• Administration experience
Preferable:
• Higher Education
• Experience of a multi-cultural environment
WE OFFER:
• EV Lease Scheme (Salary Sacrifice)
• Flexi-time (applies to most roles)
• Private Medical Insurance and Health Cash Plan
• Cycle to Work Scheme
• 25 days holiday per year (increases by 1 day annually up to the max. of 28 days)
• Special occasion leave (eligibility after probation, subject to conditions)
• Pension scheme
• Life Assurance and Income Protection Insurance
• One paid professional membership annually
If an offer of employment is made, applicants are required to undergo a DBS check. Offers of employment are subject to a satisfactory DBS check and the company reserves the right to withdraw its offer in the event that the applicant has unspent criminal convictions.
Annual Remuneration: Due to UKVI compliance requirements, we are obligated to state the annual gross salary (full-time) for this position. The salary range is between £28,000 - £30,000 and we will offer market-conforming remuneration taking qualifications and professional experience into account.
Job posted on: 26/03/2025
Closing date: 18/04/2025
We look forward to receiving your details for the unique opportunity to join our growing, high-tech, international team.