Job Summary
The Hewitt Fertility Centre Liverpool is one of Britain's largest Reproductive medicine units providing a comprehensive service to both NHS and fee paying patients. The Hewitt Fertility Centre is wholly committed to providing a high quality service to patients who attend the centre, for a range of fertility related investigations and treatments.
An opportunity has arisen within The Hewitt Fertility Centre Liverpool for an Administrator Ward Clerk, who is a bright, committed, and enthusiastic individual. You would be working within a rapidly developing service and should be able to demonstrate excellent communication skills. A background in an administration role is essential. The unit is operational between 07.00am and 17.00pm currently. The Hewitt Fertility Centre supports a 7 day service.
Main duties of the job
The post holder is responsible for providing an efficient clerical support service to the organisation supporting the clinical and nursing team, Fertility Screening Clinic (FSC) follow up clinic, and Hewitt Centre Patient Information. The post holder will prepare case notes for FSC and IVF clinics, Hewitt Centre Patient Information, including the retrieval, sorting and filing of patients' results, with particular attention to data entry and maintenance and filing of patient case notes. The post holder will be required to be proficient in the use of Information Technology and supporting technologies to enable the discharge of duties in an efficient and effective manner.
Job responsibilities
1. Collate all notes for nurse appointments e.g. medication teach/scan/treatment cycle.
2. Prepare Case Notes for NHS IVF clinics, retrieve and file all laboratory results and request and retrieve Gynae notes where appropriate - ensuring all documentation is available for clinical and nursing staff for the patients attendance.
3. Prepare and make Hycosy appointments on receipt of referral.
4. Scan, fax and post patient prescriptions to offsite Pharmacy.
5. Maintain filing system for prescription copies.
6. Sort and file patient results and pull any Action case notes.
7. Scan documents and results into IDEAS system, in preparation for clinic.
8. Respond to requests from clinical staff for patient information, accessing computer records or case notes including retrieval of notes from the Hewitt Fertility Centres Records store, the Hewitt Centres offsite storage and Gynae Notes from the Trust Library where appropriate.
9. Coding - Ensure all attendances for nurse appointments are entered on Digicare and liaise with appropriate Trust staff to ensure all patients attendances are accounted for and that all information is correct.
10. Update IDEAS diary and Digicare if patients change their appointments e.g. Bloods and Semen Analysis appointments.
Person Specification
Experience Essential
* Skills and Knowledge
* Qualifications and learning
* Personal Attributes
Desirable
* Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Liverpool Women's NHS Foundation Trust
Address
Liverpool Woman's Foundation Trust
Crown Street
Liverpool
L8 7SS
Employer's website
https://www.liverpoolwomens.nhs.uk/ #J-18808-Ljbffr