Employer Nottinghamshire Healthcare NHS Foundation Trust
Employer type NHS
Site HMP Nottingham
Town Nottingham
Salary £24,071 - £25,674 per annum (pro rata for part time)
Salary period Yearly
Closing 20/02/2025 23:59
Team Administrator - HMP Nottingham
Band 3
Job overview
An exciting opportunity has arisen for an experienced Administrator to work with the Integrated Healthcare Team at HMP Nottingham, providing extensive administration support.
This role requires an enthusiastic individual with the ability to prioritise their workload, have excellent organisation skills and the ability to work with competing priorities and demands. The successful candidate must be able to work on their own initiative and as part of a wider team.
This unique environment offers the opportunity to work with different organisations and subcontractors and support the delivery of care across a range of services including primary care, mental health and substance misuse.
Main duties of the job
To provide an efficient, comprehensive administrative service to the Integrated Healthcare Team, supporting the clinical team in the organisation and facilitation of patients referrals, hospital appointments and ongoing patient care/treatment. Also maintaining patient records and databases on SystmOne.
Liaising with external organisations where required, i.e. hospitals, other prisons and partner agencies and colleagues within this prison.
Provide comprehensive secretarial, clerical and administrative support to the Assistant Practice Manager, Head of Healthcare, GPs, Nurses and Team Leaders. Ensuring provision of work is to a high standard of accuracy and presentation, often working to tight deadlines and under pressure.
Word process correspondence including letters, memos and collating reports.
Filing, photocopying, scan and attaching documents.
Input data and maintain databases.
Input accurate data onto SystmOne ensuring timely and accurate reports are provided to the Assistant Practice Manager and Head of Healthcare.
Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota types and ledgers.
Manage the SystmOne rota’s, ensuring accurate records for data collection.
Attend meetings as a minute taker and be responsible for producing and circulating minutes.
Be responsible for managing own workload, consulting with the Assistant Practice Manager if required.
The duties and responsibilities of the post will be undertaken in accordance with the policies, procedures, and practices of Nottinghamshire Healthcare NHS Trust.
Person specification
Qualifications
* GCSE Maths and English A – C or equivalent
* RSA IlI Typing/word processing or equivalent
Experience
* Experience of working in an office environment
* An awareness of working in a secure setting
* An awareness of Clinical Administrative Systems
Knowledge
* Knowledge of IT Systems
* Good understanding of confidentiality
* Ability to prioritise own workload
* Awareness of SystmOne
Skills
* Excellent IT Skills Microsoft packages
* Excellent Telephone manner
* Ability to work on own initiative and work as part of a team
* Willingness to undertake Customer Service Training
Additional Information
* The closing date given is a guide. We reserve the right to close the post early once we have received a sufficient number of applicants, so we advise you to submit your application early to prevent disappointment.
* We will be requesting references by email. Please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
* The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Siobhan Walsh
Assistant Practice Manager
HMP Nottingham
Direct Dial: 0115 8724127
E-mail: [emailprotected]
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