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We create a sustainable future through innovative chemistry.
Infineum is a world leading formulator, manufacturer and marketer of petroleum additives for fuels and lubricants. Infineum additives are in 1 in 3 vehicles worldwide, and are designed to improve fuel efficiency, reduce emissions and enable cleaner transportations. With production facilities worldwide and regional business and technology centres in the UK, US, Singapore and China, there has never been a better time to start a career at Infineum.
Infineum’s successes are built on the exceptional talents of our bright and highly skilled colleagues.
Infineum brings together individuals from different backgrounds, cultures, and thinking styles providing remarkably different talents, perspectives, life and career experiences. We recognize that a diverse talent base creates an environment rich with innovation and we are looking for motivated colleagues to join us.
Position Summary:
The Team Administrator role completes key HR tasks, working with both the UK and Global HR Teams. This is a great opportunity for a candidate with a strong interest in a career in HR to gain a broad range of HR skills and experience. The successful candidate will support, directly and indirectly, our 450+ UK colleagues at all levels and across a variety of different teams.
Key elements of the role include (but not limited to):
* Providing support during the recruitment process, including posting job adverts internally and externally, managing the recruitment mailbox, tracking applications, scheduling interviews and position management within our HRIS.
* Onboarding and being the first point of contact for all new starters.
* Owning and managing the UK HR Inbox, being the initial contact for UK colleagues on HR matters, responding to queries or directing them where appropriate.
* Preparing letters to colleagues including offer letters, contract change letters, probation letters and visa application letters.
* Management of vendors and invoices, including raising purchase requisitions, submitting invoices, and reviewing POs.
* Maintain the UK HR and associated internal information pages, updating information when required and making recommendations on content and design.
* Responsible for record retention management and GDPR compliance, including archiving.
* Support on sickness and holiday record maintenance. Coordinating offboarding processes for leavers.
* Maintaining accurate details for private medical insurance enrolments.
A successful candidate is likely to have:
* Proven administrative skills, with great attention to detail and right first time mentality.
* The ability to prioritise and multi-task in a busy and change-oriented working environment, with excellent organisation and time management skills.
* Ability to respond and support colleagues on varied enquiries received with an awareness and appropriate handling of confidential matters.
* A positive and collaborative approach with great communication skills, as well as a drive to learn.
* Computer literacy and full competence in using Microsoft Excel, Word, and PowerPoint. Experience with SharePoint and SAP would be desirable.
* An understanding of the employee lifecycle and HR processes, whether from studies or prior experience working in an HR department.
What we offer:
* Competitive salary, medical and retirement benefits.
* Community outreach activities & social clubs – Wellbeing, Inclusiveness & Diversity, Environmental, Sports.
* Onsite subsidized restaurant and secure onsite parking.
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