Accounts Payable & Property Insurance Administrator
In this role you will be responsible for the registration & processing of Accounts Payable invoices and Purchase Orders across the property portfolio managed by Threadneedle Portfolio Services. You will be responsible for obtaining supplier bank account details, and for the twice weekly selection for payment of Accounts Payable invoices by BACS transfer. You will also be responsible for Construction Industry Scheme verification of sub-contractors and the monthly filing of all CIS tax returns to HMRC for the Threadneedle and Zurich Schemes.
How you'll spend your time
1. To be responsible for the daily processing, scanning, and indexing of purchase orders and purchase ledger invoices onto the Document Management System.
2. To be responsible for obtaining bank details for new suppliers and to pass to the Supervisor for Horizon set-up. In addition, to electronic filing of the bank details onto Document Management System for future reference.
3. To undertake the twice-weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer and by cheque.
4. Following the payment runs to despatch remittance advices to suppliers where applicable.
5. To assist with preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks.
6. To deal with internal and external AP queries that are received by telephone and by e-mail, either received personally or received into the AP Group e-mail inbox.
7. To be responsible for the re-input of all rejected Invoices onto the Horizon system and to ensure timely resolution.
8. To deal with the daily input of CHAPS payments & Internal transfers onto banking systems.
9. To be responsible for the administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by HMRC and Zurich Group Taxation. To be responsible for monthly CCISTX reconciliation.
10. Provide cover for the Duplicated Invoice Report and Invoice rejections.
11. Monthly review of reconciliations relating to general ledger codes XTAXDF and CCISTX balances across all funds to ensure control of purchase ledger transactions.
12. To assist the Insurance Administrator where required, to include Premium payments to Insurers and the billing of the insurance charges to tenants, administration of Property/Liability Insurance claims within the procedures set out and assisting with any queries received within the group Insurance Inbox.
13. Monthly review of reconciliations relating to general ledger codes DINSUR and RINSUR balances across all funds to ensure control of claims settlements and premiums paid and billed out.
About Columbia Threadneedle Investments
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.
Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.
We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.
Full-Time/Part-Time
Full time
Worker Sub Type
Permanent
Job Family Group
Finance
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