AAREP220125 - Administrative Assistant - Real Estate
Posted: 22/01/2025 14:06 Salary: Competitive Location: Putney Level: Support Deadline: 14/02/2025 23:59 Hours: 35.00 Benefits: Available upon application Job Type: Full Time
Administrative Assistant - Real Estate Putney
Hours: 9.30am-5.30pm Monday to Friday
Department: Real Estate – Putney
The Role: We are seeking an Administrative Assistant to join our Real Estate team in our Putney office. You will assist the department with general administrative support.
Key Responsibilities:
The tasks include but are not limited to:
Document Production
* Copy, scan, print and finish documents.
* Produce accurate typed documents in accordance with the Firm’s style and standards from a variety of sources.
* Produce routine reports and letters.
* Assemble and/or check electronic or printed documents including accurate proofreading.
* Deal with routine Land Registry requisitions and correspondence.
Record Keeping
* Ensure that files are efficiently, accurately and regularly maintained.
* Proficiency in the use of the Firm’s File Management software to file and maintain all emails in appropriate client directories.
* Accurately and quickly enter electronic data.
* Manage incoming post and accurately file such documents/scans.
File Opening and Closing
* Follow the Firm’s file opening and archiving procedures, including the use of temporary storage of files.
Financial Support
* Assist fee earners with the completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers, and expenses reclaims.
* Carry out client billing processes under the supervision of the Executive Assistant.
Internal Administration
* Support fee earners through the efficient operation of all the Firm’s administrative procedures and policies.
* Assist in booking fee earners on conferences and courses.
* Maintain stationery supplies.
* Manage deeds and scheduling.
* Carry out property searches.
* Manage datarooms, including setup and updates.
* Deal with Land Registry applications.
Technical Skills and Expertise: We are looking for:
* A careful person able to understand particular tasks well and perform them to a high standard with excellent attention to detail.
* An enthusiastic and energetic person who is prepared to contribute their efforts and will work well within a close team.
* Someone wishing to improve their skills and experience.
* A diligent worker with good standards of literacy and numeracy and IT literate, including MS Excel.
Salary and Benefits: We offer competitive salaries and generous benefits.
We welcome direct applications. If you would like any further information about the firm, please contact a member of the HR team.
We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender identity, or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.
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