Job summary Are you an excellent communicator with a passion for healthcare? Were seeking an enthusiastic administrator to be part of our Early Intervention Team in Worcester This role is 30 hrs a week between Mon-Fri 09:00-17:00. We can support flexible working requests In this vital role youll use your knowledge & expertise to provide administrative support to our hard-working NHS teams. No NHS experience is required, but a passion for excellent patient care is a must You will be a strong communicator supporting a wide range of people including patients & health care professionals. You will need to be responsive & adaptable to the needs of the service but you can be sure that your hard work will be making a difference to patients Whats in it for you Hybrid working opportunities Comprehensive Induction & local orientation Wide range of development opportunities Support from the wider team Upon completion of Level 2 & 3 Business Administration qualification, candidate will progress to B3 This role requires you to have current right to work in the UK which enables you to undertake the role without need of sponsorship. Given the current UK immigration regulations this role is not eligible for sponsorship and therefore it is not possible for the Trust to sponsor applicants. Main duties of the job Typical Administration duties may involve Maintaining patient records effectively & accurately General office duties e.g. Typing, filing, scanning, photocopying, printing Scheduling appointments/meetings Handling correspondence incoming/outgoing mail Handling queries over the phone and in person from staff, patients and external agencies Monitoring shared email inbox Assisting the team with various administrative tasks e.g. reception cover About us At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire. Our people (all 4500 of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites. We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities. What we offer; 27 days leave plus bank holidays, increasing up to 33 days with long service Generous NHS pension and enhanced pay when you work unsocial hours Flexible and agile working opportunities Great maternity, paternity, and adoption support Wide range of supportive staff networks Health and wellbeing opportunities If you would like to know more, please visit our website. Sharing your data - As a data controller we may sometimes need to process your data to pursue our legitimate business interests, for example to request a survey from you (optional), to support the Trusts understanding of where you gained interest in working for the Trust. Date posted 08 November 2024 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year pro rata (£12.08 per hour) Contract Permanent Working pattern Part-time Reference number C9798-0891 Job locations Studdert Kennedy House Spring Gardens Worcester WR1 2AE Job description Job responsibilities For full details of the duties and criteria for the role please refer to the job description and person specification attached. If you still have questions, the recruiting manager would love to hear from you, their contact details can be found in the job advert. Job description Job responsibilities For full details of the duties and criteria for the role please refer to the job description and person specification attached. If you still have questions, the recruiting manager would love to hear from you, their contact details can be found in the job advert. Person Specification Additional Criteria Essential Professional/high standards and a positive manner as a representative of the Trust Friendly and welcoming Patient and understanding Willingness to commit to continuing professional development and undertake any relevant training as required Tact and discretion when dealing with confidential information Ability to meet any travel requirements of the role Qualifications Essential Educated to vocational level 2 in Business Administration OR Good general education with a minimum of 2 GCSEs (to include English Language) at grade 9-4 (A-C) or NHS administrative experience and will be expected to undertake the relevant level 2 vocational qualification on appointment to post. I understand that I will be asked to provide original certificates to verify my qualifications at point of offer. Experience Desirable Recent, relevant experience in an Administrative/Secretarial/ Reception Role. Knowledge Essential Understanding of clerical/office procedures and administrative systems Data inputting procedures Working knowledge of Microsoft Office packages Understanding of the Data Protection Act and NHS Code of Confidentiality Skills & Abilities Essential Ability to challenge poor behaviour and be a positive role model. A positive attitude and able to act on all types of feedback. Ability to praise and be supportive to others. Ability to communicate clearly and effectively in English in both verbal and written formats. Good level of literacy and numeracy. Ability to prioritise a busy workload effectively and work to strict deadlines. Standard IT skills typing, letter/email formation, creation of spreadsheets these will be tested at interview. Good organisational skills. Ability to be polite and firm when dealing with difficult, impatient or upset people. Desirable General office skills, scanning, photocopying etc Person Specification Additional Criteria Essential Professional/high standards and a positive manner as a representative of the Trust Friendly and welcoming Patient and understanding Willingness to commit to continuing professional development and undertake any relevant training as required Tact and discretion when dealing with confidential information Ability to meet any travel requirements of the role Qualifications Essential Educated to vocational level 2 in Business Administration OR Good general education with a minimum of 2 GCSEs (to include English Language) at grade 9-4 (A-C) or NHS administrative experience and will be expected to undertake the relevant level 2 vocational qualification on appointment to post. I understand that I will be asked to provide original certificates to verify my qualifications at point of offer. Experience Desirable Recent, relevant experience in an Administrative/Secretarial/ Reception Role. Knowledge Essential Understanding of clerical/office procedures and administrative systems Data inputting procedures Working knowledge of Microsoft Office packages Understanding of the Data Protection Act and NHS Code of Confidentiality Skills & Abilities Essential Ability to challenge poor behaviour and be a positive role model. A positive attitude and able to act on all types of feedback. Ability to praise and be supportive to others. Ability to communicate clearly and effectively in English in both verbal and written formats. Good level of literacy and numeracy. Ability to prioritise a busy workload effectively and work to strict deadlines. Standard IT skills typing, letter/email formation, creation of spreadsheets these will be tested at interview. Good organisational skills. Ability to be polite and firm when dealing with difficult, impatient or upset people. Desirable General office skills, scanning, photocopying etc Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Herefordshire and Worcestershire Health and Care NHS Trust Address Studdert Kennedy House Spring Gardens Worcester WR1 2AE Employer's website https://www.hacw.nhs.uk/careers (Opens in a new tab)