At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Our values shape the way we consult and define the people we want to join us on our journey, they are: Safety first - Going home safe and well Client focus - Deliver on our promise Integrity - Always do the right thing Create opportunity - For our people to excel This is a 12-month fixed term contract role where you will be working with the office manager to ensure smooth and efficient running of the office, whilst carrying out a range of administrative tasks for the project team/s. The role will be predominately based on site or at head office in London. You’ll be responsible for: Providing informal guidance to more junior roles. Supporting diary management for project director/project manager alongside office manager. Ensuring team members are aware of administration processes. Assisting with set up project office, for example arrange IT equipment and office furniture. Creating and maintains electronic and hard copy filing systems. Ensuring staff have complete and regularly update their ‘Infomace’ staff home page. Arranging the set-up project email addresses and outlook mailboxes for the project, performing regular filing of project inbox emails. Processing all incoming correspondence and produce all outgoing correspondence and records in accordance with the Mace Way. Archiving all project documentation and retain complete records for hand over to client upon project completion. Placing orders from Mace suppliers. Assisting in the booking of meeting rooms for all meetings arranging refreshments/lunches for client/external meetings. Maintaining a log of Mace training records and arrange tests/training when required. Managing petty cash and reconciliations for accounts department and recovery. Providing administrative support, typing letters, minutes reports etc. as necessary. Updating project directory as and when required, issue via email and upload to conject, distributing to project team. Co-ordinating site visits for both client and project teams. Managing site meeting room diary. Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work. You’ll need to have: Demonstrated experience of IT skills covering Excel, Word, Outlook and PowerPoint. Demonstrated typing skills/ability. Relevant experience in an administration role. You’ll also have: Experience of web-based applications/software. Knowledge and use of document control systems. Previous experience in within construction industry. PA experience, i.e. diary management. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role. LI-Onsite .