Job Title
Finance Support Officer
Reporting To:
Head of Finance
Contract Type:
Fixed Term Contract
Location:
IHWC, Unit 18, ACE Business Park B33 0LD
Salary:
NJC SCP 8, Currently £25,640.76 per annum
Pro rata at 21 hours per week, £14,752.20
Working Hours
Part time (21 hours per week)
JOB OUTLINE:
* To provide high quality financial support services for DRC ensuring key processes and procedures are maintained in a timely and accurate way.
MAIN RESPONSIBILITIES:
* Working with the Head of Finance, undertake a range of financial administrative and bookkeeping tasks in accordance with relevant procedures. This includes but is not limited to:
* Data input into various Excel Spreadsheets
* Data input into DRC’s Sage Accounting System
* Preparing monthly sales invoices following instruction and monitoring and chasing of debtors.
* Banking cash and cheques received
* Payment of invoices following instruction
* Scanning in PDF copies of invoices into the Sage software
* Operating expense claim procedures and payments
* Preparing monthly purchase invoices, coding and correct nominal code and departments
* Providing financial support across all DRC’s departmental reporting requirements.
* Provide an accurate ledger clerk function for the business keeping the Sales Ledger Daybook excel spreadsheet up to date with invoice details.
* Support the production of timely and accurate financial and other analysis reports for the business.
* Support the production of timely financial claims and returns (including evidence of spend where required) to DRC’s commissioners and funders.
* Securely maintain all finance related filing systems, entering and retrieving information from electronic databases.
* Facilitate and attend Finance Working Group and Health & Safety Working Group meetings (which could include sensitive situations) producing outputs in a timely manner.
* Maintain and update various databases including but not limited to DRC’s Fixed Assets Register and Supplier Contracts and Service Delivery Databases.
* Seek quotations and/or tenders for the supply of goods and services analysing and comparing costs to achieve maximum value for money.
* Support the Head of Finance to effectively operate DRC’s outsourced payroll and pension functions ensuring all processes and deadlines are complied with.
* Respond in a professional and timely manner to payroll, pension and finance-related enquiries raising more complex matters with the Head of Finance.
* Support the Head of Finance to prepare for the annual audit process providing accurate and timely information as required.
* Working with the Head of Finance to ensure DRC’s finance function is compliant with statutory and financial audit requirements.
* Interact sensitively, professionally and maintain confidentiality when dealing with colleagues and customers.
Key Tasks – Other
* Maintain personal and professional development to meet the changing demands of the job and participate in appropriate training activities.
* Undertake such other duties as may be reasonably required and which are commensurate with the nature and grading of the role.
* Demonstrate commitment to DRC’s Vision, Mission and Values.
* Comply with all legislative requirements, together with the policies and procedures of the organisation, including health and safety, data protection and security, safeguarding and equality, diversity & inclusion.
GENERAL:
* Be a role model, leading by example in practising the Values of DRC to achieve our Vision and Mission.
* Play an active and supportive role within the organisation.
* Take ownership of all administrative aspects of the role.
* Maintain strict confidentiality in relation to work undertaken and ensure all confidentiality materials are stored according to DRC’s Data Protection and Data Security Policies.
* Treat all staff, volunteers, and clients fairly and without prejudice, in line with DRC’s Equality, Diversity and Inclusion policy and adhere to all DRC policies and procedures.
* Be adept in employing the correct procedures for dealing with any safeguarding incidents or concerns in line with DRC’s Safeguarding policies.
* Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training.
* Ability to work flexible hours, including evenings and weekends, in line with needs of DRC and the team.
PERSON SPECIFICATION:
Description
Essential
Desirable
Qualifications
* Good standard of education including maths and English.
* Educated to level 3 or equivalent in relevant subjects.
* Evidence of appropriate training in accountancy
* Part-qualified AAT, ACCA or similar
* Degree qualification or equivalent.
Experience
* Previous all-round experience of working in a financial administration and/or bookkeeping role
* Previous experience in the charity sector
* Previous experience of using 1 or more computerised accounts packages for bookkeeping purposes
* Previous experience of using SAGE
* Previous experience of producing and interpreting financial reports and information.
* Previous experience of assisting with annual audit preparation
Knowledge
* Excellent working knowledge of IT including computerised accounts and payroll packages.
* Good working knowledge of Sage
* Good working knowledge of a Finance Department.
* Good knowledge and understanding of health and safety compliance and commitment to undertake relevant training.
Skills
* Ability to set work plans for self and to prioritise and re-prioritise according to business need
* Ability to maintain effective financial and management control systems
* Ability to monitor own performance and performance of others taking action where required
* Excellent organisation skills with the ability to meet deadlines and targets
* Communicates clearly and is able to adapt communications to meet the needs of the audience
Personal Qualities
* Has a positive attitude
* Proactively contributes to work of the whole team and responds positively to requests for support from others
* Good attendance Record and punctuality.
* Strong customer service focus
* Proven ability to establish clear criteria to measure customer satisfaction and service impact
* Ability to cope with competing demands.
* Takes responsibility and accountability for own work.
* Excellent attention to detail including ability to check and monitor the quality and accuracy of own work
* Demonstrable commitment to equalities, diversity and inclusion
* Good understanding of disability issues and the Social Model of Disability
* Ability to be flexible when work requires it.
* Willing to listen to new ideas and accommodate new ways of working.
* Demonstrable commitment to DRC’s core values and business plan priorities.
DRC COMPETENCY FRAMEWORK
* Competency Header
* Required Level
* Core competencies:
* Communication
* 3
* Team working
* 3
* Planning & organising
* 2
* Delivering business results
* 3
* Managing change
* 2
* Using technology
* 3
* Mandatory additional competencies (if required):
* Financial awareness
* 3
* Providing excellent customer service
* 3
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