What's involved with this role:
Temporary Secretary/ Admin - Business Support
Job Ref: Cheshire BL TCL 364057
Pay Rate: £12.92 per hour PAYE
Hours per week: 37 Monday - Friday, normal working hours
Role Length: This opening assignment is for 12 months
City: WINSFORD
NPPV3 Vetting
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
There is an opportunity for a Scale 4 Secretary to join the Command Team where you will be based across the Cheshire Constabulary. Working in a team of secretarial staff to deliver a professional secretarial service to senior members of staff in accordance with agreed standards.
Key Responsibilities:
Day to day management of multiple email accounts, diaries, appointments, correspondence and telephone calls, ensuring that important issues are appropriately actioned.
Provide an efficient documentation production service for senior staff. This includes preparation of correspondence and other documentation (including briefings, presentations, agendas, invitations, minutes and action logs of meetings) ensuring that they contain relevant and accurate information.
Attendance at meetings and briefings to take minutes and/or actions as directed by senior members of staff.
Provide resilience to peers within the team of secretarial staff so ensuring continuity of a professional administrative/secretarial service.
Ensure requests received through the Case Management Tool are actioned, updated and closed in accordance with agreed Service Level Agreements.
Maintain an efficient filing system, storing and organising all paperwork and documents which will enable easy retrieval by all Secretaries when required.
May be required to attend meetings outside of the county with the Senior Officer to take minutes – requirement to be flexible.
Provide administrative support to Staff Officers in relation to their force or national portfolios.
Subject to an enhanced form of vetting
Qualifications:
Educated to Level 2 or equivalent relevant experience.
Knowledge:
Good understanding of IT packages such as Microsoft Office (including Excel/ Word and PowerPoint) and be fully conversant with Outlook / emails.
Experience:
Previous experience working in a secretarial/PA role working at a high level within an organisation.
Experience in a customer focussed environment.
Previous experience of minute taking or dictation when required (shorthand is not essential, but must have the ability to take coherent and accurate notes at speed).
Skills & Abilities:
Excellent keyboard skills –fast and accurate
Excellent customer service skills with the ability to liaise and engage with senior members of staff and the general public. .
Strong organisational skills with an ability to pay attention to detail
Ability to plan work, use initiative and meet tight deadlines
Ability to manage conflicting demands and prioritise tasks
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
ALD
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Job Ref: Cheshire BL TCL 364057
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.