Job summary Position: Management Team Administrator Village Health Group (VHG) is a large multi-site GP Practice in Rushcliffe, South Nottinghamshire. The 4 sites are located at East Leake, Keyworth, Ruddington & Sutton Bonington. There is an exciting opportunity to join the VHG group as it goes through a period of change and restructure and is a chance to enjoy a vibrant and forward-thinking primary care team, working closely with all colleagues in the VHG management team. We are looking to recruit a full-time administrator position supporting the day to day business, providing quality patient care and development of collaborative processes. Main duties of the job The role will involve a variety of administration tasks across all areas of the practice to include effectively supporting the management team and wider colleagues with queries. Specialising in more advanced administration including Rota application, nurse & HCA clinic administration and support & group wide administration. We are looking for an experienced practice administrator who is very organised and self-sufficient with excellent attention to detail, who can effectively support the management team and wider colleagues with queries. Specialising in more advanced administration including rota application, nurse and HCA clinic administration and support group wide administration. Experience in a fast-paced environment is essential, with the ability to think on your feet and demonstrate a pro-active approach to problem solving. About us The successful candidate will need to have a flexible approach and be able to work at any of the 4 sites, so access to transport is essential for this role. In return we can offer entry into the NHS pension scheme and a chance to develop your skills. The administration role is a full-time position, working Monday to Friday. If you are interested in this opportunity and would like an informal discussion about the available role, please feel free to contact: Rowena Bloodworth HR Admin nnicb-nn.vhg.hrnhs.net Rate of pay: £12.21ph Application Closing Date: Friday 11th April 2025 Interviews: Thursday 17th April 2025 Date posted 28 March 2025 Pay scheme Other Salary £12.21 an hour Contract Permanent Working pattern Full-time Reference number A0045-25-0023 Job locations Keyworth Health Centre Bunny Lane Keyworth Nottingham NG12 5JU Job description Job responsibilities Job Description: Management Team Administrator Role in Practice: Experienced practice administrator who able to effectively support the management team and wider colleagues with queries. Specialising in more advanced administration including Rota application, nurse & HCA clinic administration and support & group wide administration. Responsible for: Supporting the management team to ensure the effective smooth running of the practice including any new initiatives Band: L2 Responsible to: Team Leader, East Leake Accountable to : Practice Manager Responsibilities: Key Duties (Alongside duties in practice administrator job description) Take the lead on a significant area of admin across VHG, predominantly Nurse & HCA clinic rotas Train new colleagues as directed and act as a buddy and support. Mentor and support L1 colleagues Provide administration support as required for the allocation and training of students and GPR;s within the practice Able to effectively complete work as directed by the Practice Manager, Team Leaders, and Reception manager. Take the lead on practice specific improvement projects as directed by the practice team leaders and Practice Manager Ensure that rota templates are applied as directed by the Practice manager and troubleshoot as required for all 4 sites rotas. Other management support admin as required, including minute taking for meetings and meeting preparation. SystmOne expert and able to support other colleagues at all levels with SystmOne Support the management team with vaccination clinics Providing data submissions and operational data as directed by the practice manager Provide cover and support if required on reception Have at least 2 years experience working within a General Practice setting Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately according to the Data Protection Act and other information governance guidelines and employees will receive regular training regarding this. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Other Tasks Ability to work within a team Be familiar with and adhere to Practice policies and procedures ensuring that patient confidentiality is always maintained To undertake other responsibilities, within the scope of the grade as directed by the management team Cross site working is essential to meet the needs of the management team Job description Job responsibilities Job Description: Management Team Administrator Role in Practice: Experienced practice administrator who able to effectively support the management team and wider colleagues with queries. Specialising in more advanced administration including Rota application, nurse & HCA clinic administration and support & group wide administration. Responsible for: Supporting the management team to ensure the effective smooth running of the practice including any new initiatives Band: L2 Responsible to: Team Leader, East Leake Accountable to : Practice Manager Responsibilities: Key Duties (Alongside duties in practice administrator job description) Take the lead on a significant area of admin across VHG, predominantly Nurse & HCA clinic rotas Train new colleagues as directed and act as a buddy and support. Mentor and support L1 colleagues Provide administration support as required for the allocation and training of students and GPR;s within the practice Able to effectively complete work as directed by the Practice Manager, Team Leaders, and Reception manager. Take the lead on practice specific improvement projects as directed by the practice team leaders and Practice Manager Ensure that rota templates are applied as directed by the Practice manager and troubleshoot as required for all 4 sites rotas. Other management support admin as required, including minute taking for meetings and meeting preparation. SystmOne expert and able to support other colleagues at all levels with SystmOne Support the management team with vaccination clinics Providing data submissions and operational data as directed by the practice manager Provide cover and support if required on reception Have at least 2 years experience working within a General Practice setting Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately according to the Data Protection Act and other information governance guidelines and employees will receive regular training regarding this. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Other Tasks Ability to work within a team Be familiar with and adhere to Practice policies and procedures ensuring that patient confidentiality is always maintained To undertake other responsibilities, within the scope of the grade as directed by the management team Cross site working is essential to meet the needs of the management team Person Specification Experience Essential Experience of working with the general public Experience of administrative work Experience of working within General Practice Experience of working within a general practice setting for at least two years Behaviours Essential Smart, polite and confident Planning and organising Performing under pressure Adaptability Using initiative Team working Self motivated Flexibility Confidentiality Skills Essential Excellent communication skills (Written and Oral) IT skills including SystmOne Clear, polite telephone manner Time Management and the ability to work to deadlines Problem solving skills Interpersonal skills First line Supervisory skills Access to own transport Knowledge Essential Advanced Knowledge of SystmOne Understanding of practice procedures and policies in order to assist with complex patient enquires Able to deal with challenging calls and make decisions in the practice and patient interests Qualifications Essential Good standard of general education GCSE Mathematics C or above GCSE English C or above Desirable NVQIII in Admin or equivalent Person Specification Experience Essential Experience of working with the general public Experience of administrative work Experience of working within General Practice Experience of working within a general practice setting for at least two years Behaviours Essential Smart, polite and confident Planning and organising Performing under pressure Adaptability Using initiative Team working Self motivated Flexibility Confidentiality Skills Essential Excellent communication skills (Written and Oral) IT skills including SystmOne Clear, polite telephone manner Time Management and the ability to work to deadlines Problem solving skills Interpersonal skills First line Supervisory skills Access to own transport Knowledge Essential Advanced Knowledge of SystmOne Understanding of practice procedures and policies in order to assist with complex patient enquires Able to deal with challenging calls and make decisions in the practice and patient interests Qualifications Essential Good standard of general education GCSE Mathematics C or above GCSE English C or above Desirable NVQIII in Admin or equivalent Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name PartnersHealth Address Keyworth Health Centre Bunny Lane Keyworth Nottingham NG12 5JU Employer's website https://www.partnershealth.co.uk (Opens in a new tab)