Job Title: Office Manager & Bookkeeper
Location: Surrey, UK
Employment Type: Full-Time
About Us:
With the continued success of Novo Land and Development an opportunity has arisen to become a key member of our Team.
Novo are a dynamic and growing Residential Property Development company based in Surrey, committed to delivering high-quality homes and exceptional service.
Novo are seeking a highly organised and detail-oriented Office Manager & Bookkeeper to oversee the day-to-day operations of our office and manage financial records to ensure smooth and efficient business operations.
Key Responsibilities:
Office Management:
• Oversee the smooth running of the office, ensuring an efficient and professional working environment.
• Manage correspondence, phone calls, emails, and scheduling for senior management.
• Handle office supplies procurement, equipment maintenance, and liaise with service providers.
• Support HR functions, including maintaining employee records, assisting with recruitment processes, and onboarding new staff.
• Implement and maintain office policies and procedures to improve efficiency.
• Organise and manage company documentation, both digital and physical.
• Coordinate meetings, prepare agendas, and take meeting minutes as needed.
• Assist with property development project administration, tracking deadlines and contracts.
Bookkeeping & Financial Duties:
• Manage day-to-day financial transactions, including accounts payable and receivable.
• Maintain accurate financial records and ledgers using accounting software (e.g., Xero, QuickBooks, Sage).
• Prepare monthly financial reports, bank reconciliations, and cash flow statements.
• Assist with budgeting and forecasting for ongoing property development projects.
• Process payroll, expenses, and pension contributions in compliance with UK regulations.
• Ensure timely submission of VAT returns and liaise with external accountants for year-end accounts.
• Monitor supplier invoices and payments, ensuring compliance with agreed terms.
• Assist in financial planning and cost management across development projects.
Key Skills & Experience Required:
• Proven experience as an Office Manager and/or Bookkeeper, ideally within the property or construction industry.
• Proficiency in accounting software such as Xero, QuickBooks, or Sage.
• Strong understanding of bookkeeping principles and financial regulations in the UK.
• Excellent organizational and multitasking abilities with attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Familiarity with property development processes and terminology is a plus.
Qualifications:
• AAT qualification or equivalent bookkeeping certification (desirable).
• Relevant experience in office administration and financial management.
What We Offer:
• Competitive salary based on experience.
• Opportunity to work within a growing and ambitious property development company.
• Supportive and collaborative working environment.
• Career development and training opportunities.
If you are a proactive and detail-oriented professional with experience in Office Management and Bookkeeping, we would be delighted to hear from you.
How to Apply:
Please send your CV and a cover letter outlining your relevant experience and why you are the ideal candidate for this role to info@novo-land.co.uk.