Job summary Secondment opportunity for any existing employees within Lancashire and South Cumbria Trusts. This exciting role will provide a broad range of professional administration support to directors, associate directors within the all age continuing care and individual patient activity team of the ICB. This is a hybrid role working from home and our Preston office. Flexibility would be required to attend office for meetings. Main duties of the job Provide a high standard of PA/administration support to the directors and managers on a day-to-day basis, acting as a first point of contact for the directors. To plan and organise meetings as required and maintain the electronic diaries for the directors. Book venues, arrange attendance and ensure necessary equipment is available. Provide an effective administration service including the preparation of agendas, production of notes and circulation and follow up of actions. Organise and maintain and electronic filing system for the directors to facilitate the smooth running of a high-quality administrative service. Prepare documents and presentations, working to tight deadlines, ensuring all documents are produced in accordance with the ICB's corporate style. Confidently use judgement on urgent matters and issues that can be dealt with on behalf of the directors; prepare background information on issues as required. Deal with internal and external enquiries taking messages, redirecting calls or resolving matters, sometimes on contentious/sensitive issues where discretion must be demonstrated as required. About us The Lancashire and South Integrated Care Board (ICB) was formally established as a new statutory body on 1 July 2022, replacing the eight clinical commissioning groups across Lancashire and South Cumbria. Our role is to join up health and care services, improve people's health and wellbeing, and to make sure everyone has the same access to services and gets a positive experience from treatment. We also oversee how money and resource is utilised to ensure that funding is spent to ensure health services are effective, consistent and of high standard. Lancashire and South Cumbria ICB is a highly complex organisation serving a population of over 1.8 million people. Date posted 03 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Secondment Working pattern Full-time, Flexible working, Home or remote working Reference number 125-ICB001-25 Job locations County Hall Preston PR1 8RL Job description Job responsibilities Please see the attached Job Description and Person Specification for a detailed overview of the job. Job description Job responsibilities Please see the attached Job Description and Person Specification for a detailed overview of the job. Person Specification Experience Essential Experience of taking minutes and experience of action setting/planning Experience of working in an extremely busy office environment Experience of implementing and maintain filing systems Qualifications Essential Good general education to GCSE level or equivalent including maths And English. NVQ Level 4/diploma level qualification or equivalent level experience Skills Essential Extensive knowledge of Microsoft Office package including Outlook, Word, Excel, PowerPoint Skills for communicating complex information and administration matters Requiring developed interpersonal/oral/written communication skills. Understanding and commitment to equality of opportunity and good working relationships Ability to work on own initiative as well as part of a team, organising and prioritising own and others' workloads to changing and often tight deadlines Ability to deal with sensitive issues and situations An ability to maintain confidentiality and trust Person Specification Experience Essential Experience of taking minutes and experience of action setting/planning Experience of working in an extremely busy office environment Experience of implementing and maintain filing systems Qualifications Essential Good general education to GCSE level or equivalent including maths And English. NVQ Level 4/diploma level qualification or equivalent level experience Skills Essential Extensive knowledge of Microsoft Office package including Outlook, Word, Excel, PowerPoint Skills for communicating complex information and administration matters Requiring developed interpersonal/oral/written communication skills. Understanding and commitment to equality of opportunity and good working relationships Ability to work on own initiative as well as part of a team, organising and prioritising own and others' workloads to changing and often tight deadlines Ability to deal with sensitive issues and situations An ability to maintain confidentiality and trust Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name NHS Lancashire and South Cumbria Integrated Care Board (125) Address County Hall Preston PR1 8RL Employer's website https://www.lancashireandsouthcumbria.icb.nhs.uk/ (Opens in a new tab)