Clerical Assistant
Part time – 23 hours per week
Temporary in the first instance – Term Time only
Grade 3 actual salary (pro rata) is £12770 - 12970
The Head Teacher, Governors, and children at Hassell Primary School are looking to appoint a school Clerical Assistant who is enthusiastic, patient and kind and who will become part of our wonderful team.
This is an excellent opportunity for an outstanding person with the necessary expertise and initiative to help run the front office of school, under the line management of the Office Support Manager and Headteacher.
We are looking for a self-motivated, friendly approachable person with a positive attitude, common sense and preferably previous experience in a similar role, to start as soon as possible. In return, we will offer a friendly and supportive staff team, happy children and appropriate CDP.
Statement of Purpose
To work under the direction and guidance of senior staff to provide general clerical, administrative and financial support to the school:
* Support to Pupils, Parents, and the Community:
* Undertake reception duties, answer routine telephone and face-to-face enquiries and sign in visitors.
* Assist with pupil welfare duties; liaise with parents/staff etc.
* Assist in arrangements for school trips and events etc.
* Support to the Organisation:
* Provide routine clerical/administrative support e.g. photocopying, filing, faxing, emailing, completing routine forms, responding to routine correspondence.
* Maintain manual and computerised records/management information systems.
* Produce lists/information/data as required, e.g. pupil data.
* Undertake more complex typing, word-processing and other IT based tasks e.g. assisting in the preparation of minutes, reports, and circulars.
* Take notes at meetings.
* Sort and distribute mail.
* Undertake routine administrative procedures e.g. transport arrangements, catering arrangements, interview arrangements.
* Maintain and collate pupil reports.
* Undertake routine administration of school lettings and other uses of school premises.
* Operate relevant equipment/computer applications (e.g. Word, Excel, databases, spreadsheets, Internet).
* Maintain stock and supplies, cataloguing and distributing as required.
* Operate uniform/snack/other “shops” within the school.
* Provide general advice and guidance to staff, pupils, and others.
* Undertake routine financial administration e.g. processing orders, receipt, recording and banking of monies due to the school.
* Basic first aid and administering medication.
* Support to School (this list is not exhaustive and should reflect the ethos of the school):
* Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
* Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
* Be aware of, support and ensure equal opportunities for all.
* Contribute to the overall ethos/work/aims of the school.
* Appreciate and support the role of other professionals.
* Attend and participate in relevant meetings as required.
* Participate in training and other learning activities and performance development as required.
* Demonstrate, give advice & guidance to, or train other employees, pupils or trainees on own duties.
In addition to the above duties, take on other activities as deemed appropriate and reasonable by the Headteacher and Office Support Manager.
Note 1: The content of this job description will be reviewed with the post holder on an annual basis in line with the School’s performance and development review policy. Any significant change in level of accountability that could result in a change to the grade must be discussed with the post holder and the relevant trade union before submitting for re-evaluation.
Qualifications:
* A good level of education: GCSE grade 4 or above or equivalent in Maths and English.
The successful applicant will have:
* The ability to multi-task and work well as part of a team.
* Great communication skills and ability to talk to people with ease.
* Proven and demonstrable experience of working in a similar role is desirable but training can be provided for the right person.
If you would like to visit the school before making your application, please email Mrs Broome at headteacher@hassell.staffs.sch.uk.
Hassell Primary School is committed to safeguarding and promoting the welfare of children and the appointment is subject to a satisfactory enhanced DBS disclosure and references.
Closing Date: Friday 14thFebruary 2025 at 9:00am
Applications to be emailed to headteacher@hassell.staffs.sch.uk.
Interviews: Potentially the week of the 24thFebruary 2025.
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